Human Resources Assistant

Sunrise Senior Living•Arlington, VA

About The Position

The Human Resource Assistant is responsible for providing human resources clerical services which meet and or exceed Sunrise quality service standards. Key areas of responsibility may include processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and on-boarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker’s compensation administration while ensuring compliance in federal and state employment laws.

Requirements

High School diploma/GED required; Associate’s Degree preferred
One (1) year experience preferred in a human resource clerical role
Demonstrated knowledge in federal and state/province employment labor/labour laws
Demonstrated proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
Ability to handle multiple priorities
Ability to perform tasks despite frequent interruptions
Competent in organizational, time management skills

Responsibilities

Establish and maintain all personnel files and binders related to employment matters for the required length of time in accordance with federal, state/provincial, and Sunrise requirements.
Maintain Tickler Reminder tracking system to monitor and update renewals as appropriate.
Ensure current federal, state/province, and Sunrise postings and pamphlets are posted accordingly.
Comply with federal, state/provincial, and Sunrise standards pertaining to employment laws.
Assist with unemployment, Equal Employment Opportunity (EEO), and Worker’s Compensation matters, as appropriate.
Perform daily, weekly, monthly, and annual payroll administration responsibilities according to Sunrise policies and procedures.
Process and distribute time and attendance reports daily and coordinate with department coordinators to review and approve all hours worked.
Review payroll and timekeeping edit reports and coordinates with department coordinators for approved corrections.
Notify Executive Director of excessive payroll variances.
Process approved labor/labour adjustments into timekeeping system.
Address payroll related concerns or questions timely and professionally.
Monitor systems (timekeeping, HRIS) to address and prevent potential concerns.
Process approved team member status changes, new hires, transfers, and terminations timely in HRIS according to business processes.
Monitor and track performance appraisal due dates, one-over-one review approvals, overall ratings, processes approved merit increases, and files in team member personnel file.
Coordinate the community’s team member recruitment efforts in conjunction with the Human Resources Manager and in accordance with Sunrise Standards, programs, and service expectations.
Partner with community leadership regarding all employment and recruitment policies and procedures, such as but not limited to posting positions, placing advertisements, pre-employment screenings, reference checks, recruitment and selection processes, group interviews and documentation, job previews, and maintaining recruitment records.
Review and process all new hire paperwork and administration timely and prepare team member data for payroll and recordkeeping.
Assist with the orientation of new team member including new hire paperwork, overview of Team Member Handbook and policies, and Sunrise University Orientation.
Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
Perform other duties as assigned.