Human Resources Assistant

Chinese-American Planning Council•New York, NY

20d•$24 - $28•Onsite

About The Position

The HR Assistant provides essential support to the organization’s HR operations and initiatives by assisting with various HR-related administrative tasks and functions, including, but not limited to, recruitment, onboarding, employee records management, and general HR administration. The HR Assistant works closely with HR team members and serves as a point of contact for staff inquiries to help ensure compliance and adherence to the organization policies and procedures.

Requirements

Bachelor’s degree; or high school diploma plus at least 2 years’ office experience
2+ years of work experience in the non-profit or service-related industry a plus, but not required
Hands-on HR experience with a good understanding of employment related regulations a plus
Working knowledge of or proficiency in utilizing Paycom and/or other HRMS a plus
Demonstrated strong interest and desire to pursue a career in the field of HR management
Ability to work independently with little supervision and work effectively in a team
Impeccable attention to details, critical thinking skills, and organization skills
Must be self-motivated, result-oriented, proactive and possess problem-solving skills
Excellent customer service and people acumen, verbal and written communication skills
Ability to multi-task, organize and prioritize work with competing deadlines
Proficiency in utilizing applications such as Microsoft Word, Excel, PowerPoint, Outlook, Teams and other routine applications essential to this position
Fluency in Chinese (Mandarin and/or Cantonese) or Spanish preferred
Must be willing to work weekends and/or evenings occasionally
Must be willing to travel to other worksites and/or events occasionally for meetings or conferences, as needed

Responsibilities

Provide onboarding support to ensure all new hire paperwork is completed through Paycom and all new hire onboarding documents, reference and background checks, are gathered prior to each new hire’s start date
Support the development of a robust onboarding process to enhance employee experience
Attend job fairs and recruitment events to promote CPC employment opportunities and support talent acquisition initiatives
Help maintain accurate and up-to-date employee records in the HRMS (Human Resources Management System), ensuring compliance with data privacy regulations
Assist with the administration of mandatory training and performance management processes
Support the periodic internal HR auditing process to help ensure the accuracy, integrity and completeness of data in Paycom/HRMS and in digitized files
Help ensure the benefit eligibility and accrual profiles are assigned correctly for all staff in Paycom through periodic checking
Answer general benefit questions from staff members, help troubleshoot, and escalate issues and requests to HR Manager and/or Director of HR
Enforce CPC’s internal policies consistently across the board
Assist with ensuring compliance with relevant employment laws and regulations
Support HR audits and investigations as needed, ensuring adherence to company policies and legal requirements
Serve as a point of contact for staff members regarding HR-related questions, concerns, and requests
Help maintain a positive work environment by promoting open communication and supporting employee engagement initiatives
Prepare and/or contribute contents for the monthly HR newsletters
Support a variety of different HR projects and initiatives
Perform other tasks assigned by the supervisor and Director of HR