Human Resources Assistant

Federal Protection Inc • Springfield, MO

6d • Onsite

About The Position

We are looking for an HR Assistant to join our Team! This role provides administrative support to the Human Resources Manager/Team on personnel matters, benefits administration, onboarding new staff, and conducting payroll processing. The ideal candidate will be detail-oriented, organized, and capable of multitasking in a fast-paced environment.

Requirements

• High School Diploma is required.
• Previous experience working in human resources and administering payroll.
• Two to four years’ experience working in an office as an administrative assistant, customer service representative, or human resources.
• Accurate typing and 10-Key (by touch)
• Detail oriented and very organized
• Capable of multi-tasking
• Customer service oriented
• Previous experience with excel and other Microsoft products.
• Practical office experience, customer service, employee relations, human resources administration, including methods and techniques used in recruitment and selection, training, benefits, and payroll; Computer, especially Microsoft office (Excel.) All company policies and procedures.

Nice To Haves

• ADP Payroll Experience is a plus!

Responsibilities

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.
• Handle all administrative tasks for onboarding and new-hire orientations including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.
• Conduct new hire orientation, which includes creation of employee files, verification of legal documentation, and online background checks.
• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters.
• Be the primary administrator for bi-weekly payroll processing in ADP which includes preparing/acquiring paperwork required to place employee in the payroll system.
• Perform customer service functions by answering employee requests and questions.
• File papers and documents into appropriate employee files.
• Assist with training, orientating, and enrolling new employees in company benefits.
• Participate in the coordination and communication of the employee benefits programs, including open enrollment. Review open enrollment forms for accuracy.
• Administer a system of employee service records and other personnel records.
• Prepare/Acquire paperwork required to place employee in the payroll system.
• Keep employee records up-to-date by processing employee status changes in a timely manner.
• Process personnel action forms (uniforms, benefits, payroll) and assure proper approvals; disseminate approved forms.
• Reconcile benefit statements as well as other invoices.
• Assist with employee events such as holiday meals, employee appreciation, etc.
• Update HR spreadsheets with employee change requests and process paperwork.
• Review vendor bills for accuracy and reconcile with payroll deductions. Code appropriately for A/P.
• Comply with all federal, state, and local laws applicable to position and employment generally.
• Comply with all company policies, procedures, and expectations to the benefit of the organization and co-workers.
• Productively and positively contribute to the company’s goal of maintaining a safe, healthy, productive, and enjoyable workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED