Human Resources Assistant

The Porter Company•Manchaca, TX

1d•Onsite

About The Position

The Human Resources Assistant is an entry level position for a developing HR professional providing administrative support to the Human Resources Manager in the areas of HR administration, compliance, recruiting, employee relations, and related activities. This position reports directly to the Human Resources Manager and is located in Manchaca, Texas.

Requirements

Basic familiarity with Federal, State, and local employment laws and regulations.
Demonstrated experience in maintaining confidence in all sensitive matters (i.e., employee relations, pay, etc.)
Extremely proficient in Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds. Experience creating PowerPoint presentations, and editing documents using Adobe Acrobat. Visio a plus.
Strong written communication skills in drafting letters, emails, documentation, etc.
Strong verbal skills when interacting in person and by phone.
Outstanding organizational skills, excellent time management, and high level of accuracy/attention to detail.
Effective listener who takes accurate notes during meetings or interviews that can be used for documentation.
Demonstrates ability and desire to learn and perform higher level HR responsibilities.
Great people and “soft” skills; a self-starter with a positive, service oriented attitude.
Adaptable and exhibit a flexible attitude and approach towards all assignments, some of which could be repetitive yet require accuracy.
Possess a proven track record of working well and building positive working relationships with a wide variety of individuals and management, taking initiative, establishing priorities, and ownership of work.
Exercise excellent judgment while being accountable, professionally mature and adept at recognizing and understanding people issues, organizational relationships and sensitivities.
Demonstrate high integrity and unquestionable ethics and is a respectful team player.
Hold in confidence all human resources, legal, and compensation matters as well as any other sensitive information.
Open, visible and approachable communication style, both verbally and in writing.
Well organized, flexible and enjoy performing and learning new HR administration and compliance skills.
Think strategically, make sound decisions, and produce accurate and timely results.
Maintain high standards of quality with attention to detail.
Demonstrate commitment to company values and comply with all operating policies and procedures.
Be solutions oriented and come prepared. Own mistakes and be prepared with a recovery plan.
Proactively follow up when additional guidance or support is needed, or if an initiative has gone stale.
Have a desire to pursue a career in Human Resources.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Bachelor’s degree in Human Resources Management or Business Administration/Management with upper level coursework in Human Resources Management, with 0-2 years of related experience in Human Resources as an Assistant/Coordinator; OR
Associate’s degree in Human Resources Management or Business Administration/Management with upper level coursework in Human Resources Management, with 2 years of related experience in Human Resources as an Assistant/Coordinator
Visio a plus.

Responsibilities

Complete administrative tasks assigned by HR Manager to support the HR role and other functional areas with shared responsibilities such as Recruiting and Compliance.
Prepare Word and PDF documents (including proper formatting and grammar), Excel spreadsheets, PowerPoint presentations, and organizational charts.
Monitor and maintain HR inbox and calendar.
Set up HR conference calls, webinars, or meetings. May be required to assist in hosting or facilitating.
Serve as scribe or note-taker in meetings which may be confidential.
Assist with HR audits (i.e., I-9, LOA, Handbooks, AAP, etc.) Some of this work may be repetitive and have large volume, which requires a desire to perform such work accurately and reasonably fast.
Confidential filing; follow recordkeeping policies and administrative best practices for electronic and paper-based files. Audit and maintain Employee files. Create file folders and labels.
Process, maintain, audit, and correct I-9’s.
Assist in Compliance, Performance, and Training tracking; prepare, route, collect, and file signed documents/acknowledgements.
Prepare and lead Outreach campaigns – Diversity, Veteran, Disability, Collegiate, Job Fairs.
Assist with Recruiting efforts – Monitor applicants and prepare for managers to review. Track, disposition, and file applicant information. Prepare offer paperwork, process background checks, and prepare new hire documentation.
Process all new hires with Onboarding and New Hire Orientation.
Assist with Leave of Absence and Injury administration – records, prepare informational packets, track calendars, create and audit files.
Quickly learn and apply new HR practices and technical skills.
Work independently with little or no supervision after having been shown how to accomplish assignments.
Ask appropriate questions related to assignments and recommend improvements.
Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
Comply with all company operating policies, procedures, and safety requirements.
Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
Stay current on HR trends & employment laws.
Serve as backup for HR Manager for compliance, paperwork, and file requests.
Performs general office duties, checks mail, orders office supplies, coordinates with office vendors.
Able to work 40 hours per week in office.