Human Resources Assistant

Gallagher•Dallas, TX

5d•Onsite

About The Position

At Corgan, we are passionate about great design and building our team. Corgan is an in-office work environment that fosters camaraderie, collaboration, curiosity, and creativity. We offer a welcoming and supportive environment with significant career advantages, providing room to grow, freedom to explore, and the safety to fail. Corgan is actively recruiting a dynamic Human Resources Assistant to join our Human Resources team. This role involves tackling responsibilities alongside creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred
Prior internship, student work, customer service, office support, or administrative experience preferred, especially in a professional services or corporate environment
Interest in building a career in Human Resources and learning HR operations, employee service, HR systems, compliance, and records management
Strong attention to detail, organization, follow-through, and ability to manage multiple priorities in a fast-paced, collaborative environment
Professional verbal and written communication skills, with a service-oriented approach to supporting employees and internal stakeholders
Demonstrated discretion and sound judgment when handling confidential employee information
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; comfort learning HRIS, intranet, survey, reporting, and employee-service platforms
Ability to follow established processes, ask thoughtful questions, and escalate matters appropriately

Responsibilities

Serve as a front-line responder for routine employee questions submitted through the Corgan ASK employee-service portal, escalating complex matters to HR team members as appropriate
Maintain and update HR knowledge articles and employee-facing resources on the Corgan employee intranet
Provide administrative and project support to HR teams for initiatives such as open enrollment, learning and development programs, employee communications, immigration support, and talent-related processes
Assist with employment and labor poster administration across the firm, including tracking updates and coordinating postings as needed
Complete employment and payroll verifications in accordance with company process and confidentiality standards
Maintain employee personnel files and HR records, ensuring information is organized, accurate, current, and handled confidentially
Track licensure, registrations, and related documentation with various industry agencies and organizations
Assist with continuing education unit (CEU) reporting and state registration tracking and expense reimbursement for architects and designers, partnering with HR team members as needed
Process routine employee status changes and data updates in HR systems, following established procedures and approval workflows
Perform daily HRIS maintenance tasks, including data entry, record updates, report support, and quality checks
Prepare basic HR reports, summaries, and documentation to support HR Operations, employee data accuracy, and department projects
Assist with survey administration and data collection, helping organize responses and summarize themes for HR team review
Support HR Operations with scheduling, meeting preparation, document organization, employee communications, and other administrative tasks as assigned
Perform all other duties and responsibilities as assigned