Human Resources Assistant

Rhode Island Housing•Providence, RI

3d•$51,896 - $62,276•Hybrid

About The Position

We are seeking a dynamic professional to serve as a Human Resources Assistant in our Human Resources Department. This role provides essential administrative and operational support to the HR team and helps ensure the smooth delivery of HR services across the organization. Key responsibilities include maintaining accurate employee records, supporting onboarding processes, assisting with HR policy and SOP administration, and contributing to the implementation of HR programs and initiatives. The HR Assistant upholds strict confidentiality and consistently demonstrates professionalism in all interactions. This is a hybrid position based in Providence, Rhode Island, where you will be an integral part of our HR team. The role is designed for face-to-face collaboration and direct involvement in our office environment.

Requirements

1–2 years of HR support or administrative experience are required
Strong working knowledge of Microsoft Office skills (Word, Excel, PowerPoint)
Strong communication skills, written and verbal
Excellent organizational and multitasking abilities
Ability to maintain confidentiality and handle sensitive information
Proficiency in Canva for creating HR documents, onboarding materials, and internal communications
Basic knowledge of labor laws
Strong attention to detail
Enthusiasm for working within a team environment

Responsibilities

Manage sensitive information and provide administrative and customer‑service support for the Chief Human Resources Officer.
Work effectively in a non‑routine environment by staying organized, proactive, and able to set priorities independently.
Maintain a positive corporate image through courteous, professional communication with employees, leadership, and external partners.
Prepare routine emails and mailings, answer phone calls, and manage incoming and outgoing correspondence.
Keep departmental records, files, and documentation systems accurate and up to date, including personnel details, attendance, and time-off.
Order office supplies and track inventory levels to ensure adequate stock.
Schedule appointments, meetings, and other HR‑related activities.
Review and process check requests.
Coordinate HR projects, meetings, and external training sessions.
Assist with training programs, performance management cycles, and employee engagement initiatives.
Serve as a backup facilitator for new‑hire orientation.
Manage orientation paperwork, including completing and verifying Form I‑9 in compliance with federal requirements.
Coordinate background checks, employment verifications, and other screening processes.
Support ongoing enhancement of HR processes, workflows, and documentation.
Assist the Chief Human Resources Officer with documentation related to HR policies, procedures, and employee handbook updates.
Design flyers, announcements, and onboarding guides using Canva.
Assist in reviewing, communicating, and implementing HR policy updates to ensure accurate and timely employee information.
Maintain and distribute internal HR Standard Operating Procedures (SOPs), including version control, formatting, and alignment with current policies and regulations.
Serve as the primary administrative owner of the internship program, ensuring a structured and positive experience.
Collaborate with external vendors on HR initiatives.
Manage the departmental email account, responding promptly and professionally to employee questions regarding policies, benefits, and procedures, referring complex issues to senior HR staff.
Create purchase orders for the HR department.
Provide backup administrative support to other departments, including Executive and Facilities/Front Desk operations.
Perform other related duties as assigned.