Human Resources Assistant

TJX•Woburn, MA

3d•Onsite

About The Position

Responsible for the clerical/administration function within the HR department. Performs duties directly related to payroll, file administration, benefits, workers compensation, leaves of absence, unemployment and preparing reports associated with these functions. Counsels associates, responds to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues. Thursday – Sunday 7:00am – 5:30pm

Requirements

High School Diploma or equivalent work experience
Good organizational, communication and interpersonal skills
Knowledge of basic HR functions (payroll, files and benefits)
Bilingual preferred
Knowledge of MS Excel, MS Word preferred
Knowledge of payroll systems preferred. (Kronos, Workday)
1-2 years related experience
Previous experience in Human Resources and Payroll department.
Experience in administration in business office environment.

Nice To Haves

Bilingual preferred
Knowledge of MS Excel, MS Word preferred
Knowledge of payroll systems preferred. (Kronos, Workday)

Responsibilities

Update tracker as Associates leave and return to work.
Communicate expected return to work dates with Supervisors/Managers weekly.
Manage Associate LOA inquiries.
Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.
Transmits payroll in conjunction with Home Office.
Prints transaction reports and reconciles.
Audits payroll reports and makes corrections as necessary.
Stops payment of voided checks.
Prepares checks for distribution.
Schedule check-ins with HRBPs across shifts
Maintain ADA files and ensure copies have been made for medical files
Track needed reverifications through Workday and Kronos.
Update reverification tracker for visibility.
Send out hard and soft memos to Associates’ supervisors.
Temporary Shift Transfers
Coordinate GWA Recruitment, maintaining the tracker, scheduling all interviews on the front end to support the HRBP Is, and monitoring the prehire and background check process on the back end.
Inform LP of expected GWA interviews and new hires.
Complete physical new hire paperwork for all new hires.
Schedule interviews for home office hourly roles with the HRBP Is.
Meet with union, create ASRs and copies of postings/seniority, follow up with supervisors.
Reaching out to terminated GWAs for exit interviews
Schedule home office hourly exit interviews
Conduct New Hire Engagement Meetings across shifts and maintain tracker
Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status.
Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
Coordinates the benefits program to include insurance, 401(k), leaves of absences, appointment tracking and follow-up.
Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters.
Assists training department with orientations and other classes as necessary.
Completes employment verifications, processes unemployment information and responds to wage verifications.
Interacts with Home Office on HR administrative issues and keeps the Human Resources Supervisor informed, as needed.
Participates in special projects as assigned.