Full-Time - Human Resources Assistant, Los Angeles
About The Position
The Human Resources Assistant works under the direct supervision of the HR Coordinator to plan and execute departmental strategies. The role supports core human resources functions, including recruitment and onboarding, and maintaining and processing information in the HRIS system. The assistant applies knowledge of recruitment practices to help attract and establish a qualified candidate pool. This is a hybrid role requiring travel to the organization’s headquarters and/or sites as needed. The position also provides administrative support to HR and Operations and, as assigned, supports the CEO and Finance and Operations.
Requirements
- At least 2 years of HR experience.
- Strong organizational skills to coordinate meetings, interviews, and other administrative processes.
- Ability to meet deadlines while managing frequent interruptions.
- Ability to work independently as necessary and prioritize multiple tasks with excellent attention to detail.
- Ability to respond and act in time-sensitive, emergency-like situations.
- Ability to handle confidential information with discretion and good judgment.
- Positive, team-oriented attitude and ability to work independently and support others when needed.
- Excellent written and verbal communication skills when interacting with staff, applicants, and vendors.
- High computer literacy, including Microsoft Office Suite, Adobe Acrobat, and HRIS systems.
Nice To Haves
- Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
- Knowledge and understanding of labor law.
- Experience with ADP Workforce.
- Fluency in multiple languages.
Responsibilities
- Screen applicant resumes and schedule interviews with regional supervisors and program coordinators.
- Assist with external communication with prospective staff and vendors.
- Support staff recruitment by posting vacancies and coordinating interviews with managers.
- Research and register for upcoming college career fairs within the organization’s staffing scope.
- Attend career fairs and maintain positive relations with colleges and external vendors as needed.
- Guide new employees and assist with training on the ADP time management system, including timecards and time-off requests.
- Assist with conducting 30-, 60-, and 90-day check-ins with new staff to support their integration and engagement.
- Serve as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters.
- Attend board meetings, compile minutes for the CEO, and maintain confidentiality regarding meeting topics.
- Provide administrative support to the CEO, including correspondence and support related to new board members.
- Stay current with HR trends and best practices.
- Support Finance and Operations with audits as needed.
- Perform a broad variety of administrative tasks for the HR and Operations team.
- Perform other duties as assigned, including reasonable related business duties requested by the immediate supervisor or director.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
