HUMAN RESOURCES ASSISTANT

NVE•Herndon, VA

About The Position

NVE is a government contractor, seeking a highly organized and experienced HR Assistant with 4+ years of HR experience to support employees throughout the full employment lifecycle from offer coordination through offboarding. This role is critical to maintain compliance, supporting union and non-union employees, and ensuring a responsive and professional HR function for both domestic and OCONUS personnel. The ideal candidate understands the structure, documentation, and regulatory requirements within a government contracting environment and can work independently.

Requirements

Minimum 4+ years of progressive HR or HR administrative experience required
Experience supporting both union and non-union employees
HRIS experience required; strong experience with UKG and isolved
Experience with SharePoint
Experience filing compliance and government-required reports
Solid understanding of HR compliance requirements within a government contracting environment
Excellent communication and customer service skills
Strong organizational skills with exceptional attention to detail
Ability to handle confidential and sensitive information with discretion
Self-starter who works independently in a remote environment
Comfortable managing multiple priorities in a fast-paced setting

Responsibilities

Route offer letters for internal review and approval (offer letters are generated by management)
Send approved offers to candidates and follow up on outstanding documentation
Initiate and track onboarding for domestic and OCONUS employees
Process new hires in UKG
Upload onboarding documentation to Microsoft SharePoint for Accounting
Maintain and update HR forms within the UKG Library
Reset UKG passwords and process employee data changes
Upload and manage employee documentation in HR systems
Respond to UKG system notifications
Track, maintain, and file required compliance reports, including: EEOC reporting VETS-4212 reporting ISO training records
Ensure timely submission and proper recordkeeping of all regulatory and internal compliance documentation
Conduct exit interviews for domestic employees
Support new hires throughout onboarding
Process employment verification requests
Support union-related administrative matters and maintain documentation in accordance with collective bargaining agreements
Send company-wide communications via Constant Contact
Answer and manage calls on the main phone line
Manage the Udemy training portal
Track completion of required, compliance, and ISO-related training
Order office supplies
Coordinate flowers or care baskets for employee bereavement or illness
Process employee travel arrangements
Submit Workers' Compensation claims
Provide backup support for the OCONUS HR Assistant
Support additional HR initiatives and special projects assigned