Human Resources Assistant

Curia • Rensselaer, NY

21h • Onsite

About The Position

The Human Resources Administrative Assistant supports the day-to-day operations of the Human Resources and Training functions by providing administrative support, records management, employee support, and training coordination. This role serves as a key point of contact for employees, visitors, and internal stakeholders; supports recruitment and onboarding activities, coordinates training assignments, and ensures HR and training documentation is maintained in accordance with applicable SOPs, GMP requirements, and regulatory expectations. The position requires confidentiality, strong organizational skills, attention to detail, effective communication, and the ability to support employees across all levels of the site. This role will be based at Curia’s Rensselaer, New York, manufacturing facility.

Requirements

• High school diploma or GED
• Minimum of two years of experience in a Human Resources department
• Ability to manage sensitive information with confidentiality
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Visio, and Outlook)
• Ability to quickly learn and adapt to new software systems (i.e., Oracle, ADP)
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills, including the ability to communicate clearly with employees, supervisors, learners, as well as internal and external stakeholders
• Ability to compile reports, communicate training status, and calculate figures such as percent complete or incomplete.
• Ability to read and interpret documents such as SOPs, safety instructions, policies, manuals, and written instructions
• Ability to foster a collaborative and positive work environment and support change
• Must pass a background check
• Must pass a drug screen
• An occupational health screening may be required

Nice To Haves

• Associate’s or bachelor’s degree in Human Resources or a related field
• Prior LMS experience (i.e., Noverant)
• Experience working in a regulated industry, including FDA or DEA regulated environments
• Experience working in a GMP manufacturing environment

Responsibilities

• Day-to-day administrative assistance for the Human Resources and Training teams
• Serve as the initial point of contact for the HR department by greeting walk-in visitors, responding to phone and email inquiries, and responding to employee inquiries
• Maintain HR records, spreadsheets, charts, reports, electronic files, employee files, and other HR-related documentation
• Maintain the Learning Management System, including curriculum assignments based on role, course definitions, training completion records, and initiating training reports
• Support the implementation, communication, and administration of HR programs
• Perform file audits to ensure required documentation is collected, complete, and up to date
• Support recruitment activities, schedule interviews, and manage schedule changes
• Assist with new hire orientation, onboarding activities, and exit interview processes
• Purchase office supplies and reconcile expense statements
• Read and interpret SOPs, policies, training documents, and safety instructions
• Promote safe work practices in accordance with site expectations
• Perform other related duties as assigned

Benefits

• Generous benefit options (eligible first day of employment)
• Paid training, vacation and holidays (vacation accrual begins on first day of employment)
• Career advancement opportunities
• Education reimbursement
• 401K program with matching contributions
• Learning platform

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED