Human Resources Assistant

Aston Carter•New York, NY

10d•$25 - $32•Onsite

About The Position

The HR Assistant provides administrative and operational support to the Human Resources and Talent Acquisition teams. This role is responsible for assisting with payroll, recruitment coordination, candidate experience, interview scheduling, onboarding activities, HR data management, and general HR administrative tasks. The ideal candidate is highly organized, detail-oriented, and a problem solver.

Requirements

Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred.
Recent graduates are encouraged to apply.
0–2 years of experience in Human Resources, Payroll, Recruiting, Administration, or a related support function.
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
High attention to detail and accuracy.
Basic accounting knowledge and comfort with numbers.
Ability to handle confidential information with discretion.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Payroll software and HRIS proficiency (e.g., Paychex, ADP, Workday, Bamboo).
Ability to work independently while collaborating effectively with cross-functional teams.

Nice To Haves

Data entry and administrative support experience.

Responsibilities

Process bi-weekly payroll, calculate hours, overtime, and deductions.
Maintain payroll records and manage timekeeping.
Prepare payroll reports and generate summaries for finance.
Coordinate interview scheduling between candidates, hiring managers, and recruiters.
Post job openings on internal and external job boards.
Screen resumes against basic job requirements and forward qualified candidates to hiring managers.
Assist with candidate communications throughout the recruitment process.
Maintain accurate candidate records within the Applicant Tracking System (ATS).
Support recruitment events, career fairs, and campus recruiting initiatives.
Prepare interview materials and candidate packets as needed.
Monitor and track recruitment metrics and hiring activity reports.
Maintain employee records and update HR systems with accurate information.
Assist with new hire onboarding, including preparing documentation and coordinating orientation schedules.
Support employee lifecycle activities such as transfers, promotions, and offboarding.
Respond to routine employee inquiries regarding HR processes and policies.
Generate standard HR reports and maintain confidential employee data.
Assist with document management, filing, and compliance-related activities.
Help coordinate employee engagement programs and HR initiatives.
Support training logistics and learning programs.
Assist with communications related to HR programs and events.
Ensure a positive experience for both candidates and employees through timely and professional interactions.