Human Resources Assistant

Flair Airlines Ltd. • Edmonton, AB

1d

About The Position

Flair Airlines is seeking a Human Resources Assistant to join their Human Resources team. This role reports to the Manager, Human Resources Operations and is responsible for supporting the delivery of HR services across the organization. The Human Resources Assistant will maintain HRIS records, support onboarding activities, administer employee programs, and provide assistance with benefits administration. This role requires strong organization, attention to detail, and a commitment to providing responsive and professional support, working closely with employees, leaders, and internal stakeholders to support day-to-day HR processes and ensure information is maintained accurately and efficiently.

Requirements

• Diploma or degree in Human Resources, Business Administration, or a related field required.
• Minimum of 1 year of experience in human resources or an administrative role, preferably within a corporate environment.
• Experience working with HRIS platforms and payroll systems such as ADP.
• Strong attention to detail with a high level of accuracy in data management and documentation.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS platforms such as ADP is an asset.
• Strong written and verbal communication skills, with the ability to prepare clear correspondence and maintain confidentiality.
• Demonstrated ability to build positive working relationships and provide effective service to employees and managers.
• Problem-solving skills with the ability to identify issues, recommend solutions, and support process improvements.
• Clear criminal record check and satisfactory employment references.
• Must be legally eligible to work in Canada without restriction.

Nice To Haves

• Exposure to employee program administration, including recognition, benefits, or travel programs, is considered an asset.
• Previous experience supporting onboarding and employee lifecycle processes is considered an asset (e.g., promotions, transfers, verifications).

Responsibilities

• Provide HR service to Flair team members by answering inquiries regarding policies, procedures, and programs.
• Support in administering and promoting positive employee experience by demonstrating strong communications and customer services skills when supporting employees.
• Maintain and manage HRIS records to ensure accuracy, compliance, and timely updates, including preparing employee correspondence such as employment verification.
• Process internal employee movements in the HRIS system, including promotions, transfers, and role changes, ensuring data integrity and proper documentation.
• Oversee data accuracy within ADP through regular audits and corrective actions to support reporting, payroll, and compliance requirements.
• Take ownership of the new hire onboarding program, ensuring its success through regular administration, preparation of welcome materials, coordination of engaging activities, and ongoing review and improvement of overall process to promote a positive employee experience.
• Manage the Company ID program by preparing, printing, and mailing out new hire and replacement requests.
• Coordinate the Long Service Program by monitoring eligibility, sending communications, and ensuring the timely delivery of service awards.
• Manage the Values Program, including ownership of pin distribution and related activities that reinforce organizational culture.
• Manage the Staff Travel Program by ensuring strong understanding of the policy and procedure, including full system oversight, employee access, and responding to employee inquiries.
• Support the MX uniform program through coordination of ordering, distribution, and employee inquiries.
• Support the administration of employee benefits and RRSP programs by assisting with enrollments, changes, and employee inquiries.
• Maintain and update the monthly organizational chart to reflect accurate reporting structures and headcount.
• Prepare and send out new hire and internal movement newsletters.
• Prepare regular and ad-hoc HR reports and assist with audits.
• Perform other duties and responsibilities as assigned.

Benefits

• Comprehensive Salary
• Comprehensive Benefits – Competitive medical and dental coverage, disability insurance, life insurance, and an employee & family assistance program.
• Retirement Savings – A pension plan with employer-matched contributions.
• Unlimited Travel Perks – Enjoy free and discounted flights for you and your travel companions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree