Human Resources Assistant

Menehune Water Company Inc•Aiea, HI

76d•$20 - $23•Onsite

About The Position

The Human Resources Assistant supports the Human Resources Manager with the administration of day-to-day operations of the Human Resources Department.

Requirements

High School Diploma or GED required
1 year of human resources or related experience
Advanced proficiency in administrative functions with well-developed written and verbal communication skills
Competency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Sensitivity and sound judgment to properly handle and maintain confidential information
Human Resources knowledge and skills, and Environmental, Health and Safety knowledge
Strong interpersonal skills
Ability to manage a variety of assignments requiring diverse skills, including highly sensitive and confidential information
Ability to complete assignments on short timelines with little advance notice
Valid Hawaii driver’s license
Regular, reliable, and punctual attendance consistent with assigned work schedule
Must follow instructions and all safety policies and procedures, and work cooperatively as part of a team
Must understand and carry out oral and written instructions
Must be able to skillfully operate standard office equipment on a regular basis
Requires basic reading, writing, math, and problem-solving skills
Requires a considerable amount of sitting, standing, walking, bending, and occasional light lifting (not exceeding 30 lbs)
Strong oral and interpersonal skills to interact professionally and courteously with co-workers and the public
Ability to work under deadlines and occasional pressure, exercise sound judgment, and work independently with minimal supervision

Responsibilities

Greet applicants and provide necessary application forms
Assist with contacting and scheduling interviews with prospective candidates
Support completion of new employee onboarding packets and facilitate orientation
Ensure all new hire paperwork is completed accurately and on time
Create and maintain new employee personnel files
Facilitate and participate in employee safety, wellness, and health reporting and employee services
Accurately maintain personnel files and the HR filing system in accordance with services, policies, and procedures
Create, maintain, and ensure DOT driver’s files are compliant with regulations
Maintain medical and dental files, ensuring additions and terminations are accurate
Respond to employment verification requests
Maintain accurate inventory of employee uniforms
Answer telephone inquiries
Track and schedule drug screenings and/or DOT physicals
Open and review all incoming Human Resources mail
Post required notices, announcements, posters, and logs at company worksites per state and federal labor law requirements
Assist with preparation and processing of workers’ compensation, temporary disability, and accident claims and reports
Answer employee questions regarding benefits and other HR matters
Prepare memoranda and letters relating to human resources matters as directed by the HR Manager
Inform employees of eligibility, verify validity of claims forms, and maintain benefit records
Assist with implementation of EEO and affirmative action program plans
Maintain positive communication and relationships with employees to promote satisfaction
Assist with maintaining company insurance certificates
Complete other related duties as assigned by the HR Manager