Human Resources Assistant

Beck Suppliers.•Fremont, OH

3d•Onsite

About The Position

The Human Resources Assistant plays a key part in keeping HR operations running smoothly while supporting a positive employee experience. This role handles essential HR activities such as maintaining accurate employee records, processing HR transactions, and supporting daily HR workflows that help the organization operate effectively. As part of the HR team, the Human Resources Assistant provides timely, friendly, and reliable support to managers and employees, demonstrating respect in every interaction. In our employee-owned organization, this role contributes to a positive employee experience through strong follow-through, professionalism, and care in handling sensitive information. This position offers hands-on HR experience and meaningful opportunities to learn, grow, and create value alongside fellow co-owners.

Requirements

Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and related experience.
1 - 2 years of experience in an HR or payroll role.
Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint.
Working knowledge of Excel for data entry, tracking, and basic reconciliation activities.
Experience working with databases and business applications; ability to learn HRIS and payroll systems.
Experience working with confidential or sensitive information and demonstrated ability to maintain privacy, data integrity, and appropriate information access controls.
Familiarity with standard office and administrative procedures, including documentation, filing, and record maintenance.

Nice To Haves

Prior experience supporting human resources or payroll processes.
Experience using a human resources information system (HRIS) or payroll platform.
Administrative experience in a multi-location or operational environment.

Responsibilities

Performs routine administrative tasks to support the day-to-day operation of the Human Resources function.
Responds to internal employee inquiries related to HR processes by providing standard information or directing questions to appropriate HR team members.
Prepares, processes, and distributes HR communications, forms, and standard documents.
Schedules and coordinates HR-related meetings and trainings.
Supports payroll-related administration by entering employee data changes and assisting with issue resolution as directed.
Maintains strict confidentiality of employee and business information, accessing and sharing information only as required to perform assigned responsibilities and in accordance with established policies.
Coordinates background checks, reference checks, and pre-employment testing as directed.
Administers onboarding steps within the HRIS, ensuring required electronic tasks and documentation are completed accurately and on time.
Verifies employment eligibility documentation (I-9) and maintains required electronic records in accordance with established procedures.
Processes employee separations by completing required system updates, documentation, and notifications (including coordination with IT) as directed.
Supports compliance-related and management training enrollment by entering and tracking assignments in designated systems.
Tracks and records employee leave usage, including FMLA and other company leave programs, using established procedures.
Administers FMLA documentation and tracking under the direction of HR leadership, including application processing, employee notifications, and intermittent leave tracking.
Maintains accurate leave and employee status records in HR systems.
Responds to routine employee questions related to leave status using standard guidelines and resources.
Maintains accurate and up-to-date employee records in the HRIS and electronic personnel files.
Scans, indexes, uploads, and organizes HR documentation in accordance with record retention requirements.
Conducts periodic reviews of HR files to confirm required documentation is complete and escalates discrepancies as needed.
Supports workers’ compensation, unemployment, and OSHA administration by gathering documentation and updating required logs.
Records reported workplace injuries and maintains required OSHA and BWC documentation in HR systems.
Coordinates random drug testing administration by sending notifications and maintaining documentation of results.
Assists with HR-related projects and initiatives by completing assigned administrative tasks.
Performs specific reconciliations using established templates and procedures, including invoice review, tracking, and documentation.
Compiles information and populates data into standard, predefined HR reporting templates as assigned, following established instructions and formats.
Coordinates administrative aspects of internal HR communications by compiling and organizing information for designated channels.
Assists with coordination of employee events as assigned.
Builds effective working relationships with HR team members, managers, and employees by providing responsive, professional, and customer-focused administrative support.
Demonstrates accountability and pride of ownership by completing work accurately, meeting deadlines, and supporting continuous improvement efforts.
Performs other duties as assigned.