Human Resources Assistant - Sunroad Auto Shared Services Inc.

Sunroad Auto • San Diego, CA

1d • Onsite

About The Position

The Human Resources Assistant provides administrative and technical support to the Human Resources department with a focus on the Human Resources Information System (HRIS). This role is responsible for maintaining accurate employee data, processing system transactions, generating reports, and ensuring the HRIS is a reliable source of truth for employee records across the organization.

Requirements

• High school diploma or equivalent.
• 1–2 years of experience in an HR, data entry, or administrative support role.
• Strong attention to detail and comfort working with data and spreadsheets.
• Proficiency with Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP a plus) and general Microsoft Office.
• Ability to maintain strict confidentiality with sensitive employee data.
• Ability to lift up to 15 pounds.
• Ability to perform all essential functions of the job description.

Nice To Haves

• Experience working directly in an HRIS platform (e.g., ADP, Paycom, UKG, Workday, BambooHR, Paylocity).
• Associate's or Bachelor's degree in Human Resources, Business, Information Systems, or related field.
• Basic understanding of employment law and recordkeeping requirements (I-9, FLSA, EEO).
• Experience generating and interpreting HR reports and metrics.

Responsibilities

• Audit employee data in the HRIS (new hires, terminations, transfers, pay changes, job/title changes, manager changes).
• Maintain data integrity by regularly auditing records for accuracy, completeness, and consistency.
• Build and run standard and ad hoc reports from the HRIS for HR, payroll, and leadership (headcount, turnover, org structure, compliance tracking).
• Troubleshoot basic system issues and serve as a point of contact between employees/managers and the HRIS vendor or IT for more complex issues.
• Support system updates, testing, and rollouts of new HRIS features or modules.
• Maintain and update the organizational chart and reporting structures within the system.
• Assist with configuring workflows, approval chains, and access permissions as directed by HR leadership.
• Assist with new hire onboarding paperwork and ensure all required documents are collected and entered into the system.
• Support open enrollment and benefits changes by ensuring elections are accurately reflected in the HRIS.
• Maintain personnel files (physical and/or digital) in compliance with recordkeeping requirements.
• Respond to routine employee and manager inquiries regarding HRIS self-service tools.
• Assist with compliance tracking (I-9 reverification, license/certification expirations, required trainings) using system alerts and reports.
• Support the HR team with scheduling, filing, correspondence, and other administrative tasks as needed.
• Maintain satisfactory attendance.
• Performs other duties as assigned.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employer Paid Life Insurance
• Employer Paid AD&D
• 401k (with Employer match)
• Vacation Package
• Tenure recognition and awards
• Vehicle Purchase Discount Program
• Vehicle Service Discount Program
• Golf Benefits at Maderas Golf Club (subject to qualification)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED