Human Resources Assistant ~ Competition #2026-066

Assembly of Manitoba Chiefs•Winnipeg, MB

13d

About The Position

Under the direction and supervision of the Director of People and Culture, the Human Resources (HR) Assistant will assist with the day-to-day operations of the HR functions. This role will be responsible for a wide range of activities, including employee record-keeping, recruitment, and onboarding/offboarding.

Requirements

Excellent organizational skills, time management skills, and attention to detail.
Outstanding written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, Zoom, etc.
Adept problem-solving, including proactively identifying issues and recommending resolutions in a timely manner while keeping all matters confidential.
Knowledge of current employment laws and practices, as well as human rights legislation and provincial and federal legislation.
Demonstrated experience working with an HRIS or HRMS.
Satisfactory Criminal Record Check with Vulnerable Sector Search required.
Child Abuse Registry Check required.

Nice To Haves

Experience tracking time and attendance for a large organization is considered an asset.
Experience working in Human Resources with First Nations or First Nations organizations.
Knowledge of First Nation culture, history, and issues.

Responsibilities

Monitor employee attendance, work hours, overtime, holiday pay, and other prescribed leaves in the employee database/HRIS.
Engage with managers to verify time and attendance submissions, including, but not limited to, overtime, leaves, and payroll deductions, before they are submitted to payroll.
Identify and resolve time and attendance discrepancies with the employee, manager, and payroll.
Assist in preparing documentation for all payroll submissions, including the employee action form, payroll changes, address changes, etc.
Ensure that appropriate authorizations, supporting documentation, and compliance with company policy and procedures are achieved.
Verify all payroll registries to what was submitted for processing to ensure accurate information.
Respond to all inquiries regarding employee time tracking, leaves, overtime, and holiday pay.
Oversee the time and attendance tracking system, recommending changes, upgrades, or improvements to ensure optimum efficiency.
Update, maintain and organize electronic and hard copy employee records.
Monitor and update employee changes, including but not limited to banking changes, name changes, and salary changes.
Provide confidential administrative support to the HR department by filing, photocopying, and answering inquiries related to Human Resources via email, phone, or in person.
Onboarding/Offboarding process as per HRIS.
Other duties as assigned.