Human Resources Assistant I

Renton Technical College•3000 NE 4th Street Renton, WA

11d•Hybrid

About The Position

Renton Technical College is seeking a Human Resources Assistant I to join our team! As the first point of contact for the Human Resources Department, this position performs a variety of complex paraprofessional, technical, and clerical functions that support department operations. Responsibilities include assisting the human resources team with confidential assignments such as processing and fulfilling public records requests, maintaining the public records index, interpreting and applying human resource rules, policies, procedures, regulations, and maintaining all sensitive employment records, including contracts and other personnel documents. The Human Resources Assistant will demonstrate exceptional customer service skills and the ability to build and maintain positive working relationships. The Human Resources Assistant I is represented by the Renton Professional Technical Association (Prof-Tech) union. This is a full-time, classified, and overtime eligible position reporting to the Vice President of Human Resources.

Requirements

Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.
Two years of office support or administrative experience, preferably in a human resources environment.
Associates’ degree may be substituted for one year of work experience.
Two years’ experience in data entry with a high degree of accuracy and attention to detail.
Strong organization skills, detail-oriented, good editing and proofreading skills.
Excellent customer service skills, ability to maintain confidentiality, think critically exercising independent judgment, prioritize multiple tasks in a fast-paced environment, while accommodating numerous interruptions.
Proficient knowledge of Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations.
Previous success and comfort learning new computer software programs/platforms required.
Demonstrated experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines.
Ability to establish and maintain effective working relationships with students, employees, and the public.
Demonstrated ability to promote universal design and accessibility.
Proficiency in (or ability to learn within 6 month of hire) the production of accessibly content, whether print or electronic.
Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
The person hired is required to provide authorization for employment in the United States.
All offers of employment are contingent to background checks, including employment and required degree/credential verification.

Nice To Haves

Experience with external databases/platforms is preferred but not required.
Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

Responsibilities

Support the college’s mission by creating a learning and work environment of mutual respect and fairness, while encouraging creative and critical thinking.
Foster a climate of multicultural understanding.
Serve as first point of contact for the Human Resources Department, providing exceptional customer service including greeting individuals, receiving and referring visitors, and answering general inquiring regarding HR and benefits policies and processes.
Provide clerical, technical and scheduling support to all areas of Human Resources as needed, including the Vice President of HR.
Support document and website accessibility.
Assist with purchase requests and enter annual blanket / monthly purchase orders as needed in ctcLink.
Manage the procurement card usage, travel, and reconciliations for the department.
Support the VPHR and public records function by managing files, producing records, and maintaining logs
Assist with budget changes in ctcLink.
Support the HR Assistant II with the new employee orientation experience and on-boarding process for hourly and student employees.
Coordinate with other campus area such as CTS, business services, campus safety, and library, to ensure successful transition into employment.
Assist with ensuring new hire paperwork is completed and inputted in the ctcLink system timely.
Create new employee files and maintain all current and separated employee personnel records.
Prepare employee separation and exit forms.
Process student separations as needed.
Manage human resources data and maintain confidential records to ensure accuracy.
Run weekly queries and generate reports to ensure compliance with all federal and state regulations.
Assist with the background verification process (Checkr) for all prospective new hires.
Track and follow up on official transcript request.
Manage the I-9 process and ensure compliance by following federal guidelines and regulations.
Serve as the backup SME for ctcLink as needed.
Assist with the tracking of classified staff probationary and/or trial period evaluations.
Manage the HR Calendar, including HR Conference Room reservations.
Ensure HR information is current and relevant on the HR SharePoint Site.
Manage and monitor physical and electronic HR mailboxes, routing correspondence and inquires in a timely manner.
Compose correspondence and prepare communications for human resource related issues.
Assist with the Commute Trip Reduction program for RTC employees.
Work with CTS to maintain up to date distribution lists relevant to the Human Resources department.
Process CTS approvals for new user accounts as needed.
Assist with the online recruitment application system and database (NEOGOV) including posting position, managing recruitment accounts, and the application review process as needed.
Assist with archiving finalized recruitments in NEOGOV.
Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies.
Participate in relevant on- and off-campus committee work, state and community boards as appropriate and assigned by the VPHR.
Perform other duties, including department support and coverage, as assigned.