Human Resources Administrator

McGill University•Montreal, QC

5d•CA$61,990 - CA$83,870•Hybrid

About The Position

Under the supervision of the HR Advisor, the incumbent will provide high level confidential administrative support and human resources services to the Faculty of Medicine and Health Sciences. This includes responsibility for the unit's personnel administration processes and coordination of a variety of human resources activities, including staffing, benefits administration, salary administration, labour relations and records management, training and guidance on Human Resource matters. Act as a liaison and resource person with various departments across the Faculty of Medicine and Health Sciences (FMHS).

Requirements

Previous experience in HR related functions and activities.
Demonstrated understanding and ability to advise on University regulations, policies and procedures for non-academic staff.
Proven ability to use discretion in handling confidential and sensitive information.
Previous experience working with unionized employees.
Proven abilities to deal effectively and diplomatically with sensitive human resources issues.
Must be client focused and service oriented.
Time management skills, organizational skills with a proven ability to oversee multiple projects within specific deadlines.
Strong communication and problem-solving skills paired with the ability to work independently and in a team environment.
Strong computing skills including knowledge of Microsoft Office and web applications.
English and French, spoken and written.
Must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: Level # 4 on a scale of 0-4.

Nice To Haves

Knowledge of Workday is an asset.

Responsibilities

Administer processes pertaining to non-academic activities in Workday, including posting, salary approval, external hire request and other HR related issues in accordance with HR regulations.
Assist with the hiring process for Research Assistants, Research Associates, Graduate and Undergraduate Research Trainees, Invigilators, and Teaching Assistants, Post docs Graders, Undergraduate Course Assistants for all the departments and units across the FMHS.
Maintain accuracy of information in Workday.
Assess and/or process requests pertaining to terminations, retirement, transfers and reappointments renewals in Workday.
Recruit and interview for unionized and non-unionized positions.
Assist Human Resources Advisors and Talent Acquisition Advisors, as needed, on management recruitment files.
Oversee administrative processes for all leaves, including medical leaves and CNESST files in Workday.
Ensure all record-keeping is complete, consistent and transparent.
Oversee processing of payroll transactions.
Ensure accuracy and compliance of all payments.
Participate in special projects.
Respond to general questions and provide explanations concerning University personnel policies and procedures and the application of the collective agreements.
Participate in peer training.
Provide administrative back-up to other HR Administrator positions.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits