Human Resources Administrator

CalPortland•Las Vegas, NV

9d•Hybrid

About The Position

Under general supervision, performs a variety of human resources support activities for the Summerlin, NV, and Glendora, CA Corporate office. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Requirements

Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
Methods and techniques for personnel record keeping and filing
Knowledge of practices and procedures in an office environment
Strong MS Office (Outlook, Word, Excel, PowerPoint) skills
Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
Strong oral and written communications skills
Ability to multitask, prioritize and manage time efficiently; strong organizational skills
Highly confidential and ethical

Nice To Haves

Bilingual - English/Spanish
Related experience in construction, building materials, and/or Department of Transportation (DOT) experience
HRIS experience

Responsibilities

Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
Coordinate new hire orientation with HR, Benefits, Safety, and Environmental
Coordinate new hire paperwork and IT set up with each region as necessary
Administer agency temp onboarding with recruiting and hiring managers
Ensure compliance with all State and Federal Regulations
Continuously improve administrative systems and processes, consistent with internal policies and procedures
Serve as an administrator and/or super-user for assigned HR system modules
Maintain and conduct annual audits of personnel files, I-9 forms, and other various processes
Prepare and maintain employee communications for the Executive Offices
As assigned, administer company programs such as service awards
Answer incoming calls to the HR Hotline and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
Order and maintain annual labor law posters for designated offices
Respond to unemployment claims and direct to other regions when necessary
Ensure all invoices are accurate, processed, and paid in a timely fashion
Provide quality service to both internal and external customers
Open and sort department mail and order office supplies
Support VP of Human Resources and other Summerlin based HR staff
Provide reception desk coverage for lunch breaks and other breaks as required
Other administrative duties and ad hoc projects as required and directed