Human Resources Administrative Support - HUMAN RESOURCES

Sedgwick County•Wichita, KS

3d•Onsite

About The Position

The Human Resources Administrative Assistant is a cross-functional position that oversees the daily administrative, supportive, and reporting functions of the office. This position provides friendly and responsive customer service, professionally greeting all visitors to the office and answering the department's main phone line. The HR Administrative Assistant also handles all Employment and Unemployment verifications for Sedgwick County and acts as a point of contact for departments with questions about completing reference checks for other organizations. This position regularly works with highly confidential information.

Requirements

Two years of experience providing customer service or administrative support in an office setting.

Nice To Haves

Two years of experience in Human Resources or a related field.

Responsibilities

Greet all visitors, and direct them to the appropriate staff member or department
Answer, screen, and route department telephone calls to the appropriate staff member or department
Receive, sort, stamp, and distribute mail to the appropriate staff member or department
Manage preventative and as-needed maintenance for all equipment and machines in the office
Oversee organization of the supply room, including tracking supply inventory
Act as the department shopper, monitoring inventory, taking purchase requests, and ordering supplies
Process invoices for Human Resources, ensuring payments are accurate and from the correct fund center
Track purchasing shopping carts to ensure all are closed at the end of the fiscal year
Oversee mailboxes receiving sensitive personnel information ensuring documents are completed, routed and scanned timely and appropriately
Assist all Human Resource departments as needed
Serve as the point of contact for employee badge requests and system controls.
Manage identification badge process, creating and deactivating identification badges.
Troubleshoot access issues and coordinate resolutions with departments and IT staff.
Routinely conduct audits to ensure proper access permissions and security.
Coordinate with departments regarding security or access changes.
Keep the Chief Human Resources Officer informed about monthly expenditures and fund center moves
Work with finance to transfer funds between fund centers as needed
Prepare summaries of division finances for department directors to ensure expenditures are on track during the year
Submit Human Resources contract and agenda items into the agenda management system
Manage the separation notification process
Access the Kansas Department of Labor (KDOL) Unemployment Insurance website to review unemployment claims
Review information on unemployment claims for discrepancies by reviewing personnel records, timesheet reports, other documentation, and by directly contacting the employee’s supervisor or manager for clarification as needed
In cases with discrepancies, submit clarifying information to KDOL
Prepare needed documentation, notify and prepare supervisors for hearings, and attest on behalf of the records provided during hearings
Notify current employees and KDOL of fraudulent claims submitted
Complete audits as requested from KDOL
Act as a point of contact for departments on how to complete reference checks, including language, which information to release, and proofreading
Manage the employment verification process including verbal employment verifications