Human Resources Administrative Coordinator #513-2026-27

Catulpa Community Support Services•Barrie, ON

2d•CA$55,748 - CA$62,699•Hybrid

About The Position

The Human Resources Administrative Coordinator provides administrative support to the Human Resources department in areas including recruitment, group pension plan, benefit plan, payroll notices, etc as well as managing the Human Resources Information System. This position helps to support a positive work environment and acts as a first point of contact for employees who have questions or concerns.

Requirements

College Diploma in Office or Business Administration, Human Resources Management, or equivalent
Minimum 3 years’ administrative experience or Human Resources experience
Proficient in the use of Microsoft Office and Zoom
Excellent communication skills (verbal and written), problem solving skills, and organizational skills
Ability to work with minimum supervision
Employee records management
Must be aware of and adhere to Health & Safety Policy rules and regulations
Specialized knowledge of human resources with a concentration on recruitment and benefits administration
Good judgement, discretion, and diplomacy and the ability to work within professional boundaries and scope of position
Ability to handle confidential information
Ability to organize workload and establish priorities
Valid driver’s license and access to a reliable vehicle.

Nice To Haves

A working understanding of French Language is beneficial

Responsibilities

Maintain and update all data contained within the Human Resources Information System (HRIS).
Assist with recruitment by posting job opportunities; completing telephone screens; booking interviews; acting as backup on interview panel (as needed) and conducting references.
Administer onboarding tasks including conducting orientation for new staff or those changing positions within the organization.
Assist with Health and Safety duties including booking, attending meetings and taking and distributing minutes for the Joint Health and Safety Committee.
Maintain a schedule of Health and Safety Inspections throughout the organization. Update Health and Safety Board, as required.
Assisting with HR audits, maintaining required documentation.
Produce reports (time off, attendance, headcount) using HRIS.
Track mandatory and voluntary training in (HRIS), utilizing reports.
Maintain Human Resources records such as policy and procedure acknowledgements, salary grids, organization chart and seniority list.
Provide support with labour relations matters, as required.
Assist with the updating and formatting of HR forms and job descriptions.
Process the employee group benefits documentation by: processing enrolment forms for new members and changes forms for current members in the plan i.e. salary adjustments, beneficiary changes, etc; termination of members.
Send pension enrolment documents to eligible staff. Ensure completion of application form through online portal and submit information to Payroll.
Provide documentation to Finance Department regarding new hires, terminations, salary and position changes, etc. Process all Payroll Change Forms each payroll cycle. Maintain the Payroll Summary Document on an ongoing basis.
Work with HR Department to maintain and update the HR Summary on an ongoing basis.
Review benefits statement each month for accuracy; report inaccuracies with benefit provider.
Prepare Form 7 and submit to pension plan carrier.
Annually prepare submission of forms and documents using the Annual Information Return and financial statements received from the pension plan carrier and submit to Financial Services Regulatory Authority of Ontario.
Additional duties, as assigned, and special projects.

Benefits

Paid benefits (Health, Dental, LTD)
Pension Plan
3 weeks paid vacation per year to start (with maximum entitlement being 7 weeks)
Paid sick days
2 float days
11 statutory holidays
Hybrid work environment where eligible staff can apply to work from an approved home location for up to 50% of their work time
Access to an EAP Program that offer mental health supports, resources and more
Continuous professional development opportunities to support career growth
A supportive and collaborative team culture that includes a number of committees with staff from a variety of departments who work together on projects and processes that enhance our culture of inclusion