Human Resources Administrative Assistant (Part time)

YMCA of Memphis & the Mid-South•Memphis, TN

3d•$18 - $20•Onsite

About The Position

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The HR Administrative Assistant will provide administrative support to the Human Resources department, assisting with day to day duties to move the work forward.

Requirements

1-2 years of experience in an administrative HR role.
Excellent written and verbal communication skills.
Strong organizational skills; detail oriented and the ability to multitask.
Must be able to maintain confidentiality of highly sensitive information.
Proficiency in Microsoft Office Suite.

Nice To Haves

Knowledge of HR software and tools is a plus (e.g., HRIS systems, Time & Attendance).

Responsibilities

Process employee changes including changes to work location, adding or changing assignments, updating primary job roles, and handling compensation requests. Ensure accurate documentation and communication of these changes.
Assist employees with resetting their passwords & trobleshooting for all HR systems and applications.
Monitor the HR department’s shared email Inboxes, ensuring timely resolution to all queries.
Handle HR-related cases within Salesforce, ensuring proper documentation and resolution of employee inquiries, requests, or issues.
Conduct annual MVR checks for employees and assist with random MVRs as required by company policy. Ensure compliance with driving requirements for employees in positions involving vehicle use.
Assist Talent Acquisition team with setting up Hiring Events as needed as well as assisting with working the Hiring Events when needed.
Assist with Employee Giving campaign ensuring accurate entry into the system and reporting of same.
Processing bulk terminations, ensuring all relevant documentation is processed and employee records are updated in a timely and efficient manner.
Track and monitor annual compliance training and certifications, ensuring employees complete required courses. Communicate upcoming deadlines and follow up as necessary.
Provide support for employees with payroll and timekeeping systems, ensuring accurate reporting and resolution.
Support auditing processes by maintaining organized records and providing necessary documentation for review.
Perform various HR administrative tasks such as data entry, filing, generating reports, and supporting the HR department in day-to-day activities.