Human Resources Administrative Assistant- Part Time

Indianapolis Zoo • Indianapolis, IN

1d • Onsite

About The Position

The Indianapolis Zoo is seeking a dedicated Human Resources Administrative Assistant to provide essential HR operational, administrative and confidential support across payroll, benefits, employee relations, and HR programs that support our mission to protect nature and inspire people to care for our world. The Human Resources Administrative Assistant plays a key role in supporting the daily operations of the Human Resources Department. This position partners closely with HR leadership and staff to ensure employee records are maintained accurately, HR processes run efficiently, and departmental initiatives and events are executed successfully. This is a part-time regular position (20-25 hours per week), typically Monday through Friday, with occasional evening or weekend hours during peak periods.

Requirements

• High school diploma or equivalent required
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong customer service mindset and ability to work with staff, volunteers and leadership.
• Ability to support public speaking, training sessions and HR presentations.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Nice To Haves

• associate or bachelor's degree preferred
• Prior experience in an administrative, HR, payroll, or office support role strongly preferred.
• Experience with payroll/HRIS systems (ADP Workforce Now preferred) highly desired.

Responsibilities

• Assist with preparation, coordination, and maintenance of consulting agreements and vendor contracts.
• Maintain accurate employee personnel files, including payroll documentation, training records, acknowledgements, performance reviews, disciplinary documentation, and termination records.
• Support onboarding and seasonal hiring processes, including orientations and new hire documentation.
• Provide administrative support for HR-led events and initiatives.
• Maintain strict confidentiality of sensitive employee, legal, and organizational information.
• Support general HR office operations, including shared space organization and administrative tasks.

Benefits

• Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED