Human Resources Administrative Assistant

Virginia Information Technologies Agency • Lexington, VA

10d • Onsite

About The Position

Virginia Military Institute is excited to announce that we are accepting applications for Administrative Assistant in the Human Resources office. This position will be the first person to greet all visitors. We are looking for the candidate that is pleasant and friendly, working efficiently and accurately, solving problems and doing what is necessary to ensure a pleasant experience in the Human Resource Office. This position will help assist the HR Analyst.

Requirements

• Experience in a high-place office environment
• Excellent communications skills (oral, written, and listening)
• The candidate must be able to multitask and be proficient in computer use, particularly with Microsoft Word and Excel.
• They should also demonstrate the ability to learn new software programs.
• Professional phone and email etiquette are essential.
• Additionally, the candidate must have a willingness to learn and cross-train in various tasks.

Nice To Haves

• Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) and office hardware.
• Strong multi-tasking and time-management abilities.
• A welcoming demeanor, patience, and a problem-solving mindset
• Should have intermediate proficiency in PowerPoint and Canva.
• Additionally, possess knowledge of HIPAA regulations, immigration laws, and E-Verify.

Responsibilities

• Serve as the Administrative Assistant to the Director of Human Resources
• Responsible for answering phones, greeting visitors and forwarding them to the proper person
• Review emails in the Human Resources mailbox and disseminate them to the proper person in the office. This includes Freedom of Information Act requests, Loan Forgiveness, and employment verification
• Maintain and update both physical and digital filing systems and databases including active, inactive, HIPPA and all personnel Files
• Complete paperwork for all new employees (full time, part time, cadets) to include entering all data in our Colleague system their information and into E-Verify to make sure eligible to work in the US. Also, make all packets for fulltime Classified and A/P employees.
• Process all paperwork for immigration orders for our non-resident employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed