Human Resources Administrative Assistant

ANIMAL CARE & CONTROL OF NYC•New York, NY

6h•Hybrid

About The Position

The Human Resources Administrative Assistant is responsible for supporting and facilitating multiple administrative functions of the HR department. This role will help maintain employee files, workers compensation, compliance, maintaining spreadsheets. This is an excellent opportunity for a candidate looking to get their start in the human resources field and gain hands on experience across various HR functions.

Requirements

High School Diploma or GED Required
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.
Maintains a high degree of confidentiality and diplomacy at all times.
Strong interpersonal skills with a customer service-oriented approach.
Must be forward thinking and anticipates challenges.
Organized and detail oriented.

Nice To Haves

Bachelor’s degree in Human Resources Management, Business, or a related field preferred.

Responsibilities

Provide overall general administrative support for the Human Resources Department.
Ensure HRIS system is up to date with necessary information and conduct routine audits based on established guidelines to ensure compliance.
Manage all aspects of workers compensation including preparing reports, claims, and notifying insurance of all employee injuries. The Human Resource Administrative Assistant is responsible for maintaining OSHA Logs and completing workers compensation forms as well as supporting staff with their claims and providing guidance as needed.
Maintain and file HR documents into employee files.
Support ACC Staff by responding to employee inquiries and requests including but not limited to ADP password resets and troubleshooting, and completion of employment verifications as needed.
Maintain accurate emergency contact records and distributes updated lists to directors.
Monitors employee introductory/probationary timelines.
Create and maintain HR spreadsheets on various metrics including staffing levels, turnover, injury, and uniform inventory.
Manage outreach to employees by sending thoughtful and well-timed cards for personal and professional milestones including work anniversaries, maternity leave, and bereavement.
Complete other duties as assigned by Supervisor.