Human Resource Specialist | Downtown Jax | Days | Full Time

UF Health • Jacksonville, FL

13h • Onsite

About The Position

The HR Specialist provides operational support for the recruitment and onboarding process while coordinating temporary workforce programs, extern placements, and call center staffing activities. This position serves as a dedicated onboarding resource for assigned recruitment activity, ensuring a seamless pre-employment experience for candidates and hiring departments. The role works closely with Recruiters, Occupational Health, hiring managers, and candidates to facilitate timely onboarding and workforce program administration.

Requirements

• HS Diploma or GED Required

Nice To Haves

• 3 years of HR Experience to include onboarding and recruitment preferred
• 4 years of general administrative experience preferred
• Bachelors Preferred

Responsibilities

• Serve as the primary onboarding contact for candidates assigned through designated recruiter partnerships
• Coordinate pre-employment activities, including background screenings, Employee Health requirements, and onboarding documentation
• Monitor onboarding progress and proactively communicate with candidates regarding outstanding requirements
• Follow up on deferred Employee Health clearances and assist candidates with navigating onboarding requirements
• Ensure candidates are cleared and prepared for scheduled start dates and orientation
• Maintain accurate onboarding records and tracking reports
• Provide onboarding status updates to recruiters and hiring managers as needed
• Coordinate onboarding and administrative processes for temporary employees
• Maintain temporary employee records and monitor assignment dates
• Serve as a liaison between departments, staffing agencies, and HR regarding temporary workforce needs
• Assist with temporary employee extensions, transitions, and offboarding activities
• Coordinate student externships
• Facilitate onboarding requirements and required documentation for extern participants
• Partner with departments and educational institutions to ensure compliance with organizational requirements
• Track extern placements and maintain consistent communication with program coordinators
• Coordinate hiring and onboarding logistics for call center team members
• Provide backup support for recruitment and onboarding operations as needed
• Develops and manages the company’s employment brand via social media platforms such as Facebook and LinkedIn
• Creates original content (text, photo, video), scheduled posts, and responds to comments to promote engagement
• Tracks and evaluates the effectiveness of online presence
• Additional duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED