Human Resource Representative

Four Winds Casinos•South Bend, IN

5d•Onsite

About The Position

Responsible for acting as a resource for, and a liaison between, Human Resources and employees and/or job applicants by ensuring that questions are answered, and assistance given, as required. This role involves assisting the Employment Manager in all aspects of the employment function, serving as a human resource representative in all areas of human resources as needed, and preparing reports as requested by Management. The position acts as the main point of contact for new hires during the on-boarding process, ensuring all new hire policies and procedures are met in accordance with property policies and procedures, as well as all applicable laws. It also involves submitting and reviewing online investigation requests, assisting with new employee background checks for contingent staff, and verifying I-9 documentation. The role requires attention to detail in HR due diligence with background checks, drug screening, employment eligibility, and compliance. It includes completing verifications of employment, maintaining professional candidate interaction throughout the on-boarding process, and providing daily updates to management regarding candidate on-boarding status. The Human Resource Representative will maintain the applicant tracking system, create and audit new hire paperwork, and handle routine questions from guests and employees, directing non-routine questions appropriately. Additional duties include running maintenance reports, assisting with updating the HRIS and Records, backing up the receptionist, sorting and distributing mail, preparing outgoing mail, maintaining copy room supplies, and sorting/distributing faxes. The role also assists with special projects and promotes an atmosphere of fun and mutual respect within the department.

Requirements

High school diploma or general education degree (GED)
Two to three years human resource or related experience and/or training, or equivalent combination of education and experience.
Experience with full cycle on-boarding (I-9 forms, background checks, drug screens, employment verification, education verification, etc.) preferred.
Excellent communication skills.
Computer-literate, with proficiency in Microsoft Word and Microsoft Excel.
Typing speed of at least forty (40) words per minute required.
Strong organizational skills required.
Must possess a Level 4 Gaming License.
Ability to read, analyze, and interpret documents, such as policy and procedure manuals, maintenance instructions, and other related documents.
Ability to write effective reports and memos.
Ability to respond to inquiries from employees or guests.
Ability to communicate effectively in one-on-one, small group, and large group situations.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio and percent, and to interpret data from graphs.
Ability to apply common sense reasoning to variety of situations.
Regularly required to talk or hear.
Frequently required to stand, walk, sit, and use hands to finger, handle, or feel objects.
Occasionally required to reach with hands and arms.
Occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Some college preferred.
Excellent oral and written skills preferred.

Responsibilities

Assists the Employment Manager in all aspects of the employment function.
Serves as a human resource representative, working in all areas of human resources as needed.
Prepares reports as requested by Management.
Acts as the main point of contact for new hires during the on-boarding process.
Ensures all new hire policies and procedures are met in accordance with property policies and procedures, as well as all applicable laws.
Submits and reviews the online investigation requests and assists with new employee background checks for contingent staff.
Verifies I-9 documentation and completes I-9 form for new contingent staff.
Attention to detail in HR due diligence with background checks, drug screening, employment eligibility and compliance.
Completed verifications of employment as requested in accordance with property policies and procedures, as well as all applicable laws.
Professional candidate interaction through entire on-boarding process.
Provides daily updates to management regarding candidates on-boarding status.
Maintains applicant tracking system in accordance to policy and procedures.
Maintains the confidentiality of applicant, employee and departmental information.
Creates and audits all new hire paper work for personnel files.
Handles routine questions from guests to the Human Resource Department (employee and applicants), handling disputes/complaints in a courteous and impartial manner. Directs non-routine questions to the appropriate HR staff member.
Runs maintenance reports to verify accuracy of data input and make corrections if needed.
Assists with updating the HRIS and Records as required.
Backs up the receptionist.
Sorts mail as required by departments, distributes and collects mail.
Ensures that interoffice mail is delivered, and postal mail is picked up as appropriate.
Prepares outgoing mail for postal and special service pickup including weighing mail to determine correct postage.
Examines outgoing mail for appearance and seals envelopes by hand or machine.
Maintains supplies for copy rooms.
Sorts and distributes facsimiles received and keeps the copy and facsimile machines running.
Assists with special projects.