Human Resource Generalist I - 2nd Shift

The Suter Company, Inc•Sycamore, IL

12d•$60,000 - $70,000•Onsite

About The Position

Provide daily HR support to employees and managers, including employee relations, talent acquisition, compensation and benefits, training, and development, and ensure compliance with federal, state, and local regulations, as well as company policies. This role supports the mission of the Company by identifying and accomplishing team and individual performance goals that directly support the goals of the Company. Employees are expected to treat all employees, customers, and suppliers with respect and in accordance with the Company’s Code of Ethics, and to follow all company GMPs and SOPs.

Requirements

Two years of experience in an administrative role.
Bilingual in both English and Spanish.
Leadership and project management skills to manage multiple priorities/meet deadlines in a fast-paced environment.
Attentive to detail.
PC proficient with MS Office programs (Word, Excel, Outlook, PowerPoint, and Teams).
Excellent interpersonal, communication (verbal and written), and organizational skills.
Strong presentation skills and ability to participate in and facilitate group meetings.
Ability to flex schedule as needed to support multiple shifts.
Ability to shift from various projects and manage frequent interruptions.
Comprehend several abstract and concrete variables; using logic or reasoning to identify the strengths and weaknesses of alternative solutions or approaches to problems; sensitivity to handling confidential information.
Arithmetic calculations involving fractions, decimals, and percentages.
Ability to communicate information in English and Spanish, ideas and instructions in speaking and writing so others will understand; ability to gather and organize information to write reports and/or articles for publication; prepare and assist with presentations; interview, counsel, or advise people; evaluate technical data.
Ability to handle complaints, settle disputes, and resolve conflicts.
Sedentary work; exert a negligible amount of force constantly and up to 10 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects.
Far, near, mid-range vision, depth perception, color identification and field of vision (peripheral).
Regularly talk, hear, walk, use finger dexterity; occasionally stand, climb, engage in repetitive motions, reach with hands and arms.

Nice To Haves

Associate degree or professional certification preferred.
Administrative experience in a manufacturing environment is preferred.

Responsibilities

Provide daily HR support to employees and managers, continually reinforcing our Company’s mission, vision, and values.
Partner with managers and assistant managers by planning and executing strategic HR initiatives that support the business.
Uphold the security and confidentiality of documents and data within the area of responsibility.
Participate in the recruitment, staffing, and retention of personnel for assigned Teams.
Conduct New Employee Orientations and manage the Onboarding process for non-exempt and temporary employees.
Coordinate and monitor the use of temporary agency employees daily.
Coach, counsel, and guide managers on employee disciplinary actions, performance improvement plans, and other employee relations issues.
Coach, counsel, and guide employees on company policies and practices.
Advise employees and managers on the interpretation and execution of HR policies, programs, and procedures.
Provide prompt and accurate guidance regarding all benefit programs, including various leaves of absence such as FMLA, STD, LTD, and personal leaves of absence. Maintain employee FMLA files as well as the FMLA spreadsheet.
Maintain compliance with federal, state, and local employment and benefit laws and regulations.
Assist in policy development and adherence.
Provide bilingual support and translation for HR related functions.
Coordinate and monitor the internal Job Posting process, including developing Job Postings, maintaining Job Posting Tracker, communicating eligibility, and assisting Managers with scheduling internal interviews.
Ensure all work-related accidents are investigated, the post-injury process is followed, communication occurs with appropriate individuals internally and externally, and OSHA reporting is completed.
Maintain OSHA & workers’ compensation files and reports.
Initiate and conduct employee investigations to address employee concerns.
Maintain company-wide and departmental training matrices, including entering new training records and checking records and matrices for accuracy.
Participate in benefits administration and group health insurance open enrollment.
Enter new employees in the time clock system and adjust the start time on the first day.
Maintain door access for authorized personnel.
Communicate daily absences to managers and maintain a call-in log for employee absences.
Conduct, participate in, and support organizational training and development efforts.
Manage the Hep B vaccination process for ERT members through the log located in S:\Safety\ERT- CPR-First Aid-BBP Training Log.xlsx
Support employee safety initiatives.
Maintain and manage personnel files and department records.
Maintain staffing reports.
Maintain Staffing Changes Checklist.
Manage the 3-week Stay Interview and 90-day new employee review.
Monitor 90-day increase for new hires.
Prepare and communicate internally and externally daily staffing lists.
Assist in paycheck distribution by mailing pay stubs, logging and tracking live payroll checks, and providing them to the appropriate manager.
Review monthly attendance scores and guide managers regarding follow-up discussions.
Remain current on federal, state, and local employment laws and regulations impacting Human Resources, identifying and developing trends within the industry.
Maintain inventory supply for vending services and order supplies as needed.
Monitor Visitor Log, provide Visitor GMP forms and badges.
Monitor Annual Human Resources training compliance.
Coordinate the process of locker assignments.
Process and monitor Pay Advances.
Process PPE reimbursements and maintain a log.
Process the uniform request form.
Assist in employee engagement efforts and surveys.
Maintain Human Resources communication boards.
Ensure labor postings and notices are current.
Prepare separation notices and related documentation.
Conduct exit interviews and determine appropriate follow-up action items.
Perform other duties as assigned.
Coordinate translation of company materials to Spanish or other appropriate languages.
Assist with Company communication pieces.
Assist with Annual Hearing Conservation test’s administrative follow-ups (Documentation and necessary medical follow-up).
Assist with Company social functions (picnic, holiday party, etc.).
Coordinate semi-annual locker inspections with sanitation.
Participate in developing department goals, objectives, and systems.
Assist and participate in Job Fairs.