Human Resource Coordinator
About The Position
Henkels & McCoy West is seeking a detail-oriented and people-focused Human Resource Coordinator to support HR operations across their West Region. This role involves leading and coordinating high-volume onboarding for craft and professional employees, managing employee documentation, supporting Leaves of Absence, ensuring compliance, and providing day-to-day HR support. The ideal candidate will have experience successfully onboarding 20+ craft and professional hires regularly, maintaining accuracy, compliance, and a positive employee experience in a fast-paced, field-driven environment. Henkels & McCoy is a 100-year-old infrastructure leader committed to innovation, safety, and career growth, working on high-visibility projects. They are a purpose-driven company with core values that guide their strategy, performance, and culture, fostering an inclusive and welcoming environment with abundant training and opportunities for professional development. Henkels & McCoy West is a subsidiary of MasTec, a Fortune 500 Company.
Requirements
- Bachelor’s degree in Human Resources Management, Business, or equivalent experience.
- 2 - 4 years of progressive experience in Human resources or a business operations-related field.
- Proven experience leading high-volume onboarding efforts involving 20 or more craft and professional hires per onboarding cycle, orientation session, or hiring wave, with responsibility for compliance, documentation, HRIS entry, and stakeholder communication.
- Proven ability to manage multiple onboarding timelines while ensuring accuracy, compliance, and excellent customer service.
- Proficient in software programs including Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred).
- Strong written, verbal communication, time management, and attention to detail.
- A valid driver's license.
- Ability to lift at least 20 lbs.
Nice To Haves
- SHRM-CP preferred.
- Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.
Responsibilities
- Lead new hire orientation for craft and professional employees across the West Region.
- Manage and facilitate high-volume onboarding programs, regularly onboarding classes of 20+ craft and professional employees while ensuring a positive and compliant employee experience.
- Prepare and distribute onboarding materials and new hire documentation.
- Coordinate background checks, drug screens, employment verifications, and onboarding requirements.
- Process hires in iCIMS, UKG, and JD Edwards and communicate with all applicable stakeholders.
- Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups.
- Travel to regional sites to conduct HR training and orientation.
- Serve as the primary contact for FMLA, CFRA, disability, workers’ comp, and personal leaves.
- Provide required forms, track leave timelines, and manage return-to-work processes.
- Update HR systems and communicate status changes to managers and payroll.
- Manage I-9 verification and retention for all new hires.
- Monitor subcontractor compliance with client I-9 requirements.
- Maintain accurate and confidential employee files.
- Manage required postings for all regional sites.
- Process W-4 updates, personnel change forms, address changes, transfers, and step increases.
- Manage WRHR inbox inquiries and employee requests.
- Coordinate contingent worker setup and assignment management with internal teams.
- Ability to maintain strict confidentiality and ensure the security of sensitive employee information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
