Human Resource Clerical Assistant

State of Oklahoma•Oklahoma City, OK

51d

About The Position

SUMMARY OF ESSENTIAL JOB DUTIES: Under the direct supervision of the Human Resources Administrator and/or the Human Resource Officer performs a variety of specialized clerical duties in the Human Resource Section and/or Administration Division. Process correspondence, reports, form letters, job descriptions, and other clerical material. Process a variety of personnel transaction forms concerning new hires, applicant lists, individual appointments, status changes, transfers, promotions, demotions, and terminations; may contact employees or applicants to clarify information. Process time and leave reports.

Requirements

EDUCATION: Requires high school diploma.
EXPERIENCE: Experience is not required but will be considered to select the best candidate.
KNOWLEDGE AND SKILLS: Requires word processing, data entry, typing, proofreading, spelling, punctuation, and filing procedures. Must be able to communicate efficiently.
Lift and carry standard office equipment and supplies up to 25 pounds.
Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, other agencies, and other partners.
Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
Use personal computer and various other office equipment. Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications.
May be required to occasionally work extended hours and weekends with occasional travel requiring overnight stays.

Responsibilities

Answer telephones when Human Resource Staff is not available, open and sort mail, greet visitors.
Assist review time entry and leave taken reports.
Assist with retirement and leave files.
Scan, file, and shred confidential paperwork.
Prepare information for new employee orientation.
Maintain files so that all material is quickly and easily located.
Assist in proofreading various typed and printed material.
Assist in the preparation of recruitment and/or training materials.
Assist with employee activity functions.
May be required to perform other duties as assigned by supervisor.