Human Capital Officer Program Support Specialist
About The Position
Total Solutions, Inc is seeking a Program Support Specialist. Human Capital Program Support Specialist Duties: Calendar Support - Calendar management for NASA’s Chief Human Capital Officer (CHCO): accept meeting requests, schedule single and recurring meetings, prioritize tasks, collaborate with assistants to the A-Suite, verify attendance to meetings, review in detail the calendar every couple of hours for overlaps and schedule conflicts, contact CHCO if any meeting overlaps or has been booked on the same day. Provide calendar management for Deputy CHCO as needed. Meeting Support - Speaker and screen sharer in a recurring weekly meeting with the CHCO, Deputy CHCO, and the OCHCO Front Office chief of staff, to edit and review calendars simultaneously. Forward, cancel, or create meetings live during the meeting. Hold calls with acting chief of staff for guidance in conducting meetings with the Enterprise Leadership team.Documentation Support - Support CHCO with submitting clearance (purple) packages for A-Suite review and Acting Administrator’s concurrence. Communicate with Office of the Executive Secretariat (OES) for edits to letters and enclosures, request signatures from OGC in a timely manner, work successfully under pressure due to time constraints, request constant updates from the A-Suite for updates on package signatures. Email the final signed package to OCHCO Chief of Staff and Comms team to route final signed letter and enclosures to OPM. Performance Award Support - Process performance and non-performance-based awards, such as Special Act awards, On-The-Spot awards using the NASA Automated Awards System (NAAS). Work closely with award officers to distribute OCHCO awards budget allocations to each OCHCO center and division. Assist with the annual Agency Honor Award (AHA) call and Honor Awards Appreciation Program (HAAP) call for OCHCO. Performance Rating Support - Work with performance management rating officials to remind them to create or update performance plans so that employees they supervise can be eligible for a performance rating. Travel Support - Book flights, rental cars, and hotels for OCHCO employees by submitting trip itineraries, travel authorizations, and vouchers. Book travel for CHCO. Communication Support - Assist the OCHCO communications team with managing the internal roster and organizational chart.
Responsibilities
- Calendar management for NASA’s Chief Human Capital Officer (CHCO)
- Provide calendar management for Deputy CHCO as needed
- Speaker and screen sharer in a recurring weekly meeting with the CHCO, Deputy CHCO, and the OCHCO Front Office chief of staff, to edit and review calendars simultaneously
- Support CHCO with submitting clearance (purple) packages for A-Suite review and Acting Administrator’s concurrence
- Process performance and non-performance-based awards, such as Special Act awards, On-The-Spot awards using the NASA Automated Awards System (NAAS)
- Assist with the annual Agency Honor Award (AHA) call and Honor Awards Appreciation Program (HAAP) call for OCHCO
- Work with performance management rating officials to remind them to create or update performance plans
- Book flights, rental cars, and hotels for OCHCO employees by submitting trip itineraries, travel authorizations, and vouchers
- Assist the OCHCO communications team with managing the internal roster and organizational chart
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
