Human Resource Support Specialist

RCIL•Utica, NY

2d•$37,000 - $41,005•Onsite

About The Position

The successful candidate will be expected to: Run and distribute the quarterly EEO/AA, Labor Law reports, Wage & Hour Compliance, statistical reporting and other reports as needed. All reports and use of systems should be kept confidential. Material should not be reviewed or shared with others, only distributed to those requesting. Run and distribute the monthly Medicaid Exclusion All Staff Roster for Compliance, and the Employee Contact Report to comply with the Disaster Plan Policy requirements. Review the ADP Portal regularly to ensure that all information is kept updated and properly maintained. Assist employees when they need help and have ADP timecard and time request questions. Coordinate with the Compliance department on internal and external audits, regulatory agency audits, and coordinate intradepartmental spot check audits. Assist with circulation of job postings on the Agency website, new hire and employee transfer paperwork, and employee updates in ADP. Responsible for distributing and tracking internal employee electronic annual training and utilization of the training portal (Risk Management Center/RMC). Serve as back-up and support for the HR Auditor and for running the New Hire Report (for data entry errors, verify for correct information, and notify applicable staff of changes required) and audit files when needed. Assist with the worker exit process by quality checking ADP employee data information on exit forms. On a regular basis, take ADP training courses that are available to stay updated with the system changes to grow and modify reports and ADP projects accordingly.

Requirements

Experience with office machines (including fax, copier, and scanner) and Microsoft Works, Excel, and Outlook are required.
Intermediate to advanced computer skills, organization skills, strong attention to detail, good customer service, ability to maintain confidentiality, and oral and written communication.
High School Diploma or equivalent is required. Applicable experience may be considered in lieu of education.

Nice To Haves

Associate degree preferred.
Proficiency with HRIS Systems such as ADP, running system reports, and auding functions preferred.

Responsibilities

Run and distribute the quarterly EEO/AA, Labor Law reports, Wage & Hour Compliance, statistical reporting and other reports as needed.
Run and distribute the monthly Medicaid Exclusion All Staff Roster for Compliance, and the Employee Contact Report to comply with the Disaster Plan Policy requirements.
Review the ADP Portal regularly to ensure that all information is kept updated and properly maintained.
Assist employees when they need help and have ADP timecard and time request questions.
Coordinate with the Compliance department on internal and external audits, regulatory agency audits, and coordinate intradepartmental spot check audits.
Assist with circulation of job postings on the Agency website, new hire and employee transfer paperwork, and employee updates in ADP.
Responsible for distributing and tracking internal employee electronic annual training and utilization of the training portal (Risk Management Center/RMC).
Serve as back-up and support for the HR Auditor and for running the New Hire Report (for data entry errors, verify for correct information, and notify applicable staff of changes required) and audit files when needed.
Assist with the worker exit process by quality checking ADP employee data information on exit forms.
On a regular basis, take ADP training courses that are available to stay updated with the system changes to grow and modify reports and ADP projects accordingly.

Benefits

PTO – vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays.
Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available.
Wellness program with the ability to earn an additional 3 PTO days a year.
401K with up to 10% employer investment.
Heavily subsidized Health Insurance with co-pays.
Vision and Dental insurance.
Flexible Spending Accounts-Medical and Dependent Care.
Monthly contribution towards dependent care. (to offset childcare costs)
Company paid Life Insurance and Identity theft protection. (LifeLock)
Employee Assistance Program.
Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims.
Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven.
Free covered parking.
Additional benefits available.