HUD Housing Director

Puyallup Tribe of Indians•Tacoma, WA

17h•Onsite

About The Position

The employee occupying this position is responsible for planning and administering, directing, supervising and coordinating all phases of the Housing Department operations, to include operations and maintenance, development, security and all regulations related to the Housing Department. Additionally, the Director assesses housing needs, develops a strategy, and solidifies plans to meet the identified housing needs of the Native American community within the Service Area. This position requires management of housing development programs and budgets and/or monitors the work of qualified specialists.

Requirements

Bachelor’s degree in a related field and five years’ experience managing a Tribal Housing Program is required.
If an applicant does not meet the educational requirements, must demonstrate 10 or more years of combined education and related experience and/or training, in addition to the experience requirements listed below.
Must have 2 years of effective supervisory experience.
Knowledge of the principles and methods of administration.
Ability to establish and maintain effective communication with Board, Council, staff, tenants, and other agencies.
Considerable knowledge of the principles of real estate.
Working knowledge of government regulations.
Experience reading, writing, and interpreting legal documents.
Position requires time management skills and the ability to work well with all levels of people and respond in a customer service oriented manner.
Position requires office skills including typing and personal computer skills using word processing and spreadsheets (i.e., Word for Windows, Excel).
Employee must demonstrate the ability to interact tactfully and positively with Tribal Council, government and elected officials, Tribal members, all levels of staff and management.
Ability to maintain a high level of confidentiality.
Ability to read, analyze and interpret common professional journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from staff and regulatory agencies.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions.
Ability to effectively present information to management, employees and groups of people.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratios, and percent and to draw and interpret bar graphs.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must have a valid and unrestricted Washington State Driver’s License. Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle.
Must provide acceptable documentation of authorization to work in the United States.

Nice To Haves

Master’s degree (M.S. or M.A.) in a related field from a college or university preferred.
Intermediate knowledge of plumbing, construction work, development, procurement, electrical configuration and an ability to read and interpret blue prints preferred.
Knowledge of roofing and security systems preferred.
Housing Management Certification preferred.

Responsibilities

Determine and recommend to the Administrative Manager and to Tribal Council programs or major projects that should be initiated and the timeframe involved; determine the material and personnel resources to devote to projects; determine and maintain construction costs without reducing efficiency or quality and justifies major expenditures.
Supervise, evaluate, mentor and coach managers and staff, including, but not limited to; the Resident Services Manager, Maintenance and Rehabilitation Manager, Administrative Assistant, and all others who are employees at the Housing Authority.
Design and recommend systems, procedures, forms for internal, departmental or tribal use in carrying out programs for affordable housing and employment.
Work with outside groups, contractors, federal, state and Tribal officials; represent the Tribe’s Housing Department at national and regional conferences and meetings.
Execute Homeownership Agreements, Rental Assistance Contracts, Rehabilitation Contracts and Low Rent Leases.
Approve initial computation of rent and house payments, including reviewing and certifying each tenant annually to verify they meet the applicable grant funders’ requirements and are in compliance with applicable polices.
Facilitate the acquisition of Homeownership or Low Rental housing units.
Interpret and implement all NAHASDA and Tribal Housing policies and procedures.
Review and approve maintenance reports; evaluate monthly reports with personnel.
Annual review of goals and update goals and policies to ensure Indian Housing Plan commitments are being made.
Coordinate and provide the mechanism for reporting and collecting delinquent rent payments, i.e. payback agreements.
Serve as a liaison for the Tribe with Federal, State and local resources for the Housing Department.
Prepare and submit all applications requesting funding for additional housing, modernization, and or other specialty programs that would benefit Tribal Housing.
Review and approve Housing Department employee time sheets each pay period.
Identify policies and procedures, legal requirements, and government reporting regulations that affect tribal housing functions and assure compliance.
Represent the Puyallup Tribe of Indians at housing related hearings and investigations, as needed.
Perform other duties as assigned.
Cooperate with Administrative Manager and Accounting in the preparation of annual budgets. Prepare subsequent budget revisions as needed.
Identify financial, personnel and material needs and challenges of the Housing Department and communicate needs to the Administrative Manager.
Facilitate annual audits and periodic monitoring reviews and correct any finding in a timely manner, including preparation and implementation of a Corrective Action Plan, if needed.
Prepare and submit final closing documents and reports for grants and contracts.
Oversee and administer major development and construction projects in conjunction with the Tribe’s Construction Department.
Conduct site inspections for acquisition of property prior to construction; present findings and recommendations to funding agencies.
Conduct environmental reviews, land surveys, appraisals, and all other required documentation for property acquisition.
Serve as the responsible contracting and procurement officer for the Housing Department during construction and all aspects of development in conjunction with the Tribe’s Construction and Procurement Departments.
Prepare Indian Housing Plan and Annual Performance Reports for Tribal Council approval, periodically redefine goals and objectives, evaluate progress and adjust plans and activities as deemed appropriate for submission to HUD.
Prepare contract requests and administer contracts with federal agencies such as BIA, IHS, and HUD and private contractors. Coordinates with the Legal Department for legal review and submits contracts to Tribal Council for final approval/signature.
Submit special reports related to housing transactions monthly, quarterly or as required by Tribal Council and/or funding agencies.
This position supervises Housing Department staff positions in both direct and indirect positions. Carries out supervisory responsibilities in accordance with the Puyallup Tribe of Indians personnel policies and procedures, and all applicable laws. Responsibilities include interviewing, hiring, coaching and training employees; planning, assigning, and directing work; appraising performance; rewarding, recognizing and counseling employees; addressing complaints and resolving problems.