HSSE Administrator

JDS Energy & Mining•Wells, BC

2d•Onsite

About The Position

The HSSE Administrator is responsible for providing administrative support to the Health, Safety, Security, and Environment (HSSE) team to ensure the effective coordination of site safety programs, compliance documentation, training records, reporting, and day-to-day administrative functions. Working closely with Operations, HSSE personnel, Project Management, Human Resources, and site leadership, this role plays a key part in maintaining accurate records, supporting regulatory compliance, and promoting a safe and efficient work environment.

Requirements

Proficiency in administrative tasks.
Familiarity with Health, Safety, Security, and Environment (HSSE) principles and practices.
Experience in maintaining documentation, records, and filing systems.
Ability to coordinate and maintain training records and certifications.
Experience with onboarding processes and documentation.
Skills in administering meetings, including agenda preparation and minute-taking.
Experience with incident reporting and investigation support.
Ability to prepare and distribute reports and performance metrics.
Experience in maintaining records for inspections, audits, and hazard assessments.
Knowledge of occupational health documentation requirements.
Experience with contractor compliance documentation.
Familiarity with emergency response records and equipment inspection documentation.
Skills in document control for procedures and policies.
Ability to liaise with various stakeholders, including regulatory agencies and contractors.
Understanding of confidentiality requirements for sensitive information.
Ability to identify process improvement opportunities.

Responsibilities

Provide administrative support to the HSSE Manager and site leadership team.
Maintain HSSE documentation, records, and filing systems in accordance with company, client, and regulatory requirements.
Coordinate and maintain employee training records, certifications, competency matrices, and orientation documentation.
Assist with onboarding activities, ensuring all required HSSE documentation is completed prior to site access.
Support the administration of safety meetings, toolbox talks, and committee meetings, including preparing agendas and recording meeting minutes.
Assist with incident reporting, investigations, corrective action tracking, and document management.
Prepare and distribute daily, weekly, and monthly HSSE reports and performance metrics.
Maintain records for inspections, audits, observations, hazard assessments, and regulatory documentation.
Coordinate medical surveillance records, fit testing, and other occupational health documentation as required.
Support the administration of contractor compliance documentation and prequalification requirements.
Assist with maintaining emergency response records, equipment inspection documentation, and training records.
Coordinate document control for HSSE procedures, policies, forms, and revisions.
Liaise with corporate departments, regulatory agencies, contractors, and project personnel as required.
Ensure confidentiality of employee medical, incident, and personnel information.
Identify opportunities to improve HSSE administrative processes and document management systems.