HSE (Health, Safety, and Environment) Specialist

JLL • Woodland, CA

19h • Onsite

About The Position

The HSE (Health, Safety, and Environment) Specialist provides essential support to the Client HSE department, helping ensure the smooth operation of health, safety, and environmental programs. The role supports administrative processes, compliance documentation, program coordination, data management, reporting, and communication with employees and external stakeholders. The position is on-site in Woodland, California, and is scheduled for a first/morning shift. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

• High school diploma or equivalent required.
• One to three years of administrative experience, preferably in HSE, facilities, operations, or a related environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with database management and document control systems.
• Ability to learn HSE-specific software and management systems.
• Strong data-entry skills and attention to accuracy.
• Exceptional organizational skills and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accurate documentation.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and a proactive approach to tasks.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Associate degree in business administration or a related field.
• Familiarity with health, safety, and environmental regulations.

Responsibilities

• Maintain and organize HSE documentation, records, and filing systems in compliance with regulatory requirements and company policies.
• Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees.
• Process and track HSE-related correspondence, reports, and communications across departments.
• Prepare and format HSE reports, presentations, and training materials.
• Maintain accurate databases of safety inspections, incident reports, training records, and equipment certifications.
• Assist with document control to ensure current versions of safety procedures and policies are accessible.
• Support scheduling and logistics for safety training sessions, drills, and awareness campaigns.
• Coordinate safety equipment orders, inventory tracking, and maintenance schedules.
• Assist with organizing safety audits, inspections, and regulatory visits.
• Help maintain HSE notice boards, intranet pages, and communication channels.
• Conduct site inspections and audits as required and participate in the seed site safety network as required by site management and HSE personnel.
• Enter and maintain data in HSE management systems and databases.
• Generate routine reports on safety metrics, incident trends, and program participation.
• Assist with data analysis for monthly and annual HSE performance reports.
• Serve as a point of contact for HSE inquiries from employees and external parties.
• Coordinate with contractors, vendors, and regulatory agencies regarding HSE matters.
• Distribute safety alerts, bulletins, and policy updates to relevant stakeholders.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED