HSE Administrator
About The Position
Our Health, Safety & Environment (HSE) group is currently looking to add an HSE Administrator to the team, based in Blackfalds, AB. Reporting to the HSE Manager, this position provides comprehensive administrative and coordination support to the Health, Safety & Environment (HSE) program. It is responsible for managing employee, subcontractor, and third party onboarding, safety compliance, fleet driver approvals, and documentation across multiple client and internal systems. The successful candidate will be highly organized, detail oriented, and comfortable working in a fast paced environment with multiple stakeholders.
Requirements
- High School Diploma or equivalent
- 3 years experience in a related position
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with data entry, data management, and filing systems
- Strong communication skills via phone, text, and email
- High level of confidentiality and record management accuracy
- Ability to self manage and work independently
- Strong time management, prioritization, and multitasking skills
- Applicants must have legal authorization to work in Canada with no restrictions.
Nice To Haves
- Post-Secondary education in Health and Safety
- Previous experience supporting field operations
Responsibilities
- Coordinate hire on requests for new and re hire employees, subcontractors, and third party vendors.
- Assist personnel with onboarding requirements via phone, email, and text.
- Issue, receive, file (hard copy and electronic), and track onboarding documentation.
- Monitor expiries and provide onboarding status updates to Construction Managers, Safety, Foremen, and Project Controls.
- Schedule, issue, and track Company and client orientations (internal LMS, ISN, ComplyWorks).
- Provide technical support for ISN, and ComplyWorks systems.
- Maintain compliance with current client orientation standards.
- Create onboarding requirement documentation (PowerPoint and PDF).
- Manage fleet driver approval processes and documentation.
- Verify licensing, training, and driver eligibility requirements.
- Maintain secure driver files and track expiries.
- Receive, file, and manage personnel safety tickets.
- Track ticket expiries to ensure ongoing compliance.
- Coordinate D&A test bookings and tracking.
- Maintain clean card records.
- Prepare Non Conformance Reports (NCRs) for D&A infractions and maintain HSE tracking lists.
- Initiate onboarding for new hires and subcontractors.
- Monitor compliance and documentation completion.
- Verify photo ID, subcontractor documentation, payroll forms, and employee change forms.
- Manage employee/subcontractor status changes, role changes, and project assignments.
- Send reminders for missing or unsigned documentation.
- Prepare Greenlight ticket packages and project specific files.
- Manage Green Hand Program registration, tracking, and surveys.
- Send weekly reminders for Green Hand and onboarding documentation.
- Provide after hours onboarding support as required.
Benefits
- a complete range of employee benefits to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
