HSE Administrative Assistant
About The Position
This position performs administrative duties including word processing, developing spreadsheets, databases and completing complex graphical presentations. The incumbent will manage calendars, mail, email, phones, prepare reports, respond to correspondence, coordinate meeting details and provide presentation materials. This position will coordinate travel arrangements and expense reporting and additional assignments such as monitoring budgets, data gathering, statistical evaluations, vendor payment and filing. The incumbent will also coordinate internal and external meetings, including travel, hotel and food service. Must maintain confidentiality in all assignments.
Requirements
- A minimum of 3 years of administrative experience is required.
- Proficient in computer skills including Word, Excel, PowerPoint, Outlook, and SAP.
- Ability to learn new software.
- Excellent interpersonal skills.
- Ability to communicate and coordinate workflow assertively and diplomatically at all levels of the organization.
- Ability to work independently and to initiate administrative improvements.
- Well-honed organizational skills to manage workflow and projects effectively and timely.
- Ability to manage and prioritize projects.
Responsibilities
- Perform administrative duties including word processing, developing spreadsheets, databases and completing complex graphical presentations.
- Manage calendars, mail, email, phones, prepare reports, and respond to correspondence.
- Coordinate meeting details and provide presentation materials.
- Coordinate travel arrangements and expense reporting.
- Monitor budgets, gather data, perform statistical evaluations, process vendor payments, and maintain filing systems.
- Coordinate internal and external meetings, including travel, hotel, and food service arrangements.
- Maintain confidentiality in all assignments.
Benefits
- Workplace Flexibility (Global Remote Work Policy allows eligible employees to request to work remotely up to two full days per standard work week)
- Comprehensive Health, Welfare, Life and Retirement Programs
- 6% LYB match on 401(k) contribution
- 5% LYB cash balance pension plan accrual
- Comprehensive Well-being Benefits
- Employee Stock Purchase Plan (with a 10% discount for eligible employees in Germany, Italy, Netherlands, Spain, and US)
- Educational Assistance Program
- Bravo Rewards Program
- Robust Medical and Life Insurance Packages
- Professional Development opportunities
- Competitive Vacation Policies
- Global Adoption Policy
- Matching Gifts Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
