HRIS SYSTEMS SPECIALIST

Apis Services Inc• NJ, US, NJ

4d•$60,000 - $66,000•Remote

About The Position

The HRIS Specialist supports the systems used by Human Resources and Talent Acquisition. The role maintains and optimizes HR and recruiting technologies, supports system users, provides workforce insights, and ensures data accuracy across the employee lifecycle. This work supports organizational efficiency and improves the experience of employees, candidates, and leaders. The position administers and maintains UKG Pro and other HRIS applications, supports system configuration and upgrades, audits data, and assists with migrations, interfaces, and integrations. It also manages recruiting platforms including Indeed, ADP Recruiting, and UKG Recruiting, and coordinates with vendors to troubleshoot issues and enhance systems. The HRIS Specialist generates and analyzes reports, provides workforce and recruiting insights, and supports leadership decision-making. The role serves as a support contact for HRIS and recruiting systems, processes tickets through Halo, documents resolutions, and escalates complex issues. It also creates documentation and training materials and collaborates with HR and Talent Acquisition on automation, process improvement, and system adoption. This is a fully remote position. The work requires prolonged sitting, computer use, data entry, virtual meetings, and keyboard work. Occasional travel may be required for training, meetings, or departmental initiatives.

Requirements

At least three years of experience in HRIS administration, HR technology, recruiting systems, or a related role.
Hands-on experience administering or supporting UKG Pro.
Experience supporting recruiting platforms such as Indeed, ADP Recruiting, and UKG Recruiting.
Knowledge of HRIS configuration, reporting, testing, integrations, security, data maintenance, and user support.
Strong analytical, troubleshooting, and problem-solving abilities.
Excellent attention to detail and commitment to data accuracy.
Strong written and verbal communication skills.
Ability to collaborate effectively with HR, Talent Acquisition, vendors, and other departments.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to protect confidential information and comply with applicable privacy, security, and regulatory requirements.

Nice To Haves

Experience supporting HRIS implementations, upgrades, or system enhancements.
Experience with workforce reporting, recruiting metrics, and data analysis.
Knowledge of HR data governance, security, and privacy best practices.
Experience creating training materials and user documentation.
Familiarity with support-ticket management systems.

Responsibilities

Administer and maintain UKG Pro and other HRIS applications, keeping employee data accurate, complete, secure, and current.
Support system configuration, maintenance, upgrades, testing, and enhancements.
Conduct routine audits and data-quality reviews and resolve discrepancies.
Assist with data migration, interfaces, and integrations between HRIS, recruiting platforms, and other organizational systems.
Support system security and role-based access in accordance with privacy and security standards.
Manage and support Indeed, ADP Recruiting, and the UKG Recruiting module.
Maintain recruiting workflows, job posting configurations, integrations, and user access.
Partner with Talent Acquisition and HR teams to improve recruiting processes and system efficiency.
Support accurate data flow from recruiting through onboarding.
Coordinate with vendors to troubleshoot issues and support system enhancements.
Generate, validate, and analyze HR and recruiting reports.
Provide insights on workforce trends, turnover, recruiting activity, and key performance metrics.
Support leadership with reporting and data for strategic decision-making.
Assist with ad hoc reporting requests and special projects while maintaining reporting accuracy and data integrity.
Serve as a point of contact for HRIS and recruiting system support, troubleshoot issues, and respond to user questions.
Process, prioritize, track, and resolve support tickets through Halo.
Document issues, resolutions, and support requests, escalate complex issues as appropriate, and ensure timely follow-up.
Create and maintain process documentation, system procedures, and training materials.
Collaborate with HR and Talent Acquisition to identify opportunities for automation and process improvement.
Support user training and system adoption initiatives, and recommend enhancements when appropriate.
Protect confidential information, follow privacy, security, and compliance requirements, maintain data integrity, attend required meetings and training, document work activities, and comply with applicable regulatory requirements.