HRIS Specialist

Indian Creek Foundation•Souderton, PA

5h•Onsite

About The Position

The Payroll and HRIS Specialist is the primary support role for the Payroll Supervisor. The position focuses on day-to-day payroll and HRIS data entry, basic system support, and backup payroll runs. The specialist maintains timekeeping systems, processes payroll and related payments, handles retirement plan contributions, prepares and distributes reports, and assists with W-2 preparation. The role requires organization, attention to detail, teamwork, and strong verbal and written communication. The job is located at the Cowpath Road main campus.

Requirements

At least two years of experience as a Payroll and Human Resources Assistant or in a Payroll and/or Human Resources role.
Associate degree in a related field.
Excellent written and oral communication skills.
Organizational and people skills, with the ability to multitask and work independently.
Problem-solving ability.
Proficiency in Human Resources Database Management.
Ability to handle sensitive and confidential situations and documentation.
Proficiency in Microsoft programs, including email, Word, and Excel.
Ability to bend, stoop, sit, stand, and reach, and lift items weighing 50 pounds or less.
Satisfactory completion of a post-offer pre-employment physical exam and drug test, as required.
Ability to safely and efficiently operate a computer, office equipment such as printers, scanners, fax machines, and copiers, and other equipment and supplies.
Completion and clearance of a criminal background check and child abuse clearance.
Knowledge of resident rights, confidentiality, safety practices, regulatory requirements, agency policies, and HIPAA standards.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Account for time punches daily using the time system and maintain and enter changes in the Time and Attendance system.
Process bi-weekly payroll and run procedures for hourly staff, including status changes for each pay cycle.
Prepare payroll journal entries for cash transfers.
Process bi-weekly 401(k) entries through Empower, submit contributions to the third-party administrator, and work with the Payroll Supervisor to reconcile totals.
Run and reconcile third-party sick payments through Hartford on a monthly basis.
Run bi-weekly and monthly payroll reports and distribute them to appropriate staff.
Run weekly data transfers between the payroll and time and attendance systems.
Answer payroll-related questions from staff and guide employees to available resources and self-service tools.
Assist the Payroll Supervisor with W-2 preparation and distribution.
Maintain the accuracy of the benefit accrual system, prepare employee benefit-time reports, calculate monthly accruals, and process benefit-time donations and use of donated time.
Assist in maintaining staff data in Paycor, including pay rates, deductions, taxes, home departments, and allocations; conduct periodic payroll audits.
Respond to employment, mortgage, workers’ compensation, and unemployment verification requests.
Assist the Payroll Supervisor with improving payroll processes, reporting, and HRIS functionality.
Assist the Payroll Supervisor with HRIS data management, system reconciliation, reporting, and troubleshooting.
Assist the Director of HR with administrative tasks and special projects as directed.
Complete ongoing training requirements and required documentation, and follow applicable safety, confidentiality, regulatory, HIPAA, and agency policies.