HRIS Records Specialist

Ball State University•Muncie, IN

1d•Onsite

About The Position

People and Culture Services welcomes applications for HRIS Records Specialist. The HRIS Records Specialist works with the lifecycle of employee records. This role is ideal for someone who has a high attention to detail, strong organizational skills, and is a problem-solver. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Associate’s degree in business and/or human resources or an equivalent combination of education and experience.
Three to five years of related experience.
Ability to work in a fast-paced environment.
Current authorization to be employed in the United States without employer sponsorship.

Nice To Haves

Bachelor’s degree in business or HR-related area.
In depth knowledge of all HR records functions, Workday, Banner HR and BDM.
Experience working in a higher education.
Experience working in Human Resources.

Responsibilities

Ensure complete and accurate employee records within HRIS and document management system.
Process employee actions in HRIS, ensuring appropriate documentation is maintained, data integrity of each action, and relevant follow up items are complete.
Prepare and issue letters confirming assignment changes, as appropriate.
Perform final review of employee assignments in HRIS (Human Resource Information System) to proactively identify and resolve issues that may have an adverse impact on other processes or systems.
Ensure data integrity and complete documentation of employee records, as well as compliance with relevant policies and procedures.
Obtain missing documents.
Execute test plans in preparation for system updates, identifying potential issues.
Conduct other testing as needed for new functionality, system enhancements and issue resolution.
Manage the entire employee file process with complete accuracy, from file creation to archival and destruction of physical files.
Conduct regular audits to ensure files are complete and accurate.
Assist with the Faculty Load and Compensation process.
Conduct scheduled and ad hoc audits of employee records to ensure data integrity, accuracy, and consistency.
Identify root cause of data issues, recommend solutions and initiate corrections, as appropriate.
Manage various records projects throughout the year, such as contract letters, academic year changes, deferred pay enrollments, departmental reorganizations, archival of files, etc.
Oversee or participate other employee records related projects as needed.
Proactively look for opportunities to improve processes, procedures, and increase efficiency.
Work collaboratively with other People and Culture staff to research and problem solve issues, conduct testing, and meet other requests as needed.
Respond to inquiries from People and Culture teammates, departments across campus and employees.
Answer questions and resolve employment and pay related issues.
Maintain procedure manual for all records area functions.
Ensure process changes and additions are documented and updated.
Maintain confidentiality of employee information.
Supervise, train, and direct student employee(s).
Perform other related duties as assigned.
Maintain regular and predictable attendance.
Ensure backup plan for coverage when out of office.

Benefits

paid 10 to 24 vacation days
12 sick days
10 holidays a year
paid parental leave (6 weeks)
affordable health and dental insurance
robust long-term disability and life insurance plans
a range of retirement benefits
90 percent of your child's (or children's) undergraduate college tuition at Ball State
100 percent of the tuition costs for you to earn your undergraduate degree
80 percent of your graduate tuition
comprehensive medical and dental plans
a Health Savings Account (which we contribute to)
a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.