HR Team Administrator

BELAY - Corporate•Atlanta, GA

4d•$60,000 - $65,000•Remote

About The Position

The HR Team Administrator provides high-level administrative and operational support to the Director of Human Resources and the broader HR team, helping to drive organization, communication, follow-through, and execution across key HR initiatives. This role serves as a strategic administrative partner to the Director of HR while also supporting department coordination, team engagement efforts, process improvement initiatives, and day-to-day HR operations. This individual plays a critical role in ensuring the HR function operates efficiently and proactively by managing priorities, coordinating projects and meetings, maintaining organization across multiple initiatives, and supporting a high-performing, people-focused team culture. The ideal candidate is highly organized, detail-oriented, proactive, resourceful, and interested in long-term growth within the Human Resources function.

Requirements

Candidates must reside in the Atlanta, GA metropolitan area due to occasional in-person meetings and travel requirements
Bachelor’s degree preferred or equivalent combination of education and relevant work experience
Previous experience in executive administration, team coordination, project coordination, HR support, or related administrative roles preferred
Demonstrated ability to handle highly sensitive and confidential information with professionalism and discretion
Exceptional organizational, prioritization, and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with the ability to communicate clearly and professionally across all levels of the organization
Strong interpersonal and relationship-building skills with a service-oriented and collaborative mindset
Demonstrated ability to take initiative, identify gaps or inefficiencies, and recommend practical solutions
Detail-oriented with strong follow-through and the ability to independently manage tasks from initiation through completion
Ability to anticipate needs, solve problems proactively, and maintain strong operational organization
Comfortable working independently in a remote environment while also collaborating effectively across teams
Demonstrated curiosity and willingness to learn multiple areas within Human Resources to support team collaboration, business continuity, and long-term professional growth
Interest in long-term career growth within Human Resources, including potential development in HR operations, employee relations, performance management, recruiting, or people programs
Proficiency with technology tools and systems such as Google Workspace, Slack, Paycor, Salesforce, Asana, Canva, JazzHR, and project management platforms

Nice To Haves

Experience supporting meetings, presentations, events, or team engagement initiatives preferred
Project management or process improvement experience is a plus

Responsibilities

Serve as a strategic administrative partner to the Director of Human Resources by anticipating needs, managing priorities, and ensuring operational efficiency across the HR function
Manage and maintain the Director’s calendar, ensuring priorities are aligned with business needs and protecting time for strategic work and focused execution
Coordinate meetings by gathering agendas, clarifying meeting objectives, and ensuring attendees are prepared to maximize efficiency and productivity
Prepare agendas, materials, notes, and follow-up action items for HR leadership meetings, team meetings, one-on-ones, and cross-functional meetings
Assist the Director and HR team with tracking deliverables, deadlines, projects, action items, and follow-through across the department
Draft correspondence, communications, presentations, and meeting materials while maintaining a high level of professionalism and confidentiality
Coordinate domestic and occasional international travel arrangements, itineraries, and meeting logistics
Manage expense reporting and reimbursement tracking for the Director of HR
Execute ad hoc projects, administrative tasks, and special assignments as needed
Provide administrative and operational support to the broader HR team as assigned by Director
Coordinate department meetings, team communications, and recurring HR operational processes
Support the preparation and facilitation of monthly BELAY All Team (BAT) meetings, including agenda development, presentation coordination, logistics, and engagement activities
Assist in creating engaging team experiences, icebreakers, recognition moments, and culture-building initiatives for HR and company meetings
Coordinate HR-related events, offsites, in-person meetings, and team-building activities
Manage calendar invitations, meeting logistics, agendas, and presentation materials for HR initiatives and company-wide communications
Coordinate weekly HR announcements and support internal communication efforts across Slack and other platforms
Maintain organizational documents, reports, trackers, department resources, and operational tools to ensure accuracy and consistency
Support quarterly audits and updates for HR systems, organizational charts, job descriptions, and employee resources
Assist with onboarding coordination, offer letter preparation, and new hire administrative support in partnership with HR team members
Manage and monitor HR ticketing requests and ensure timely follow-up and resolution
Support department process improvement initiatives by identifying inefficiencies, recommending enhancements, and assisting with the implementation of automation or streamlined workflows
Assist with project coordination and tracking for ongoing HR initiatives and strategic priorities
Cross-train across various HR functional areas to provide administrative and operational backup support during team absences, high-volume periods, or departmental transitions
Maintain a willingness to learn HR processes, systems, and workflows across the employee lifecycle to support team continuity and operational effectiveness
Perform additional duties and special projects as assigned by the Director of Human Resources