HR & Talent Acquisition Coordinator

Neighborcare Health•Seattle, WA

8h•Hybrid

About The Position

The HR & Talent Acquisition Coordinator is a hybrid role supporting the full employee lifecycle, with primary accountability for recruitment coordination, pre-boarding, onboarding, and core HR operations. This role serves as a central point of coordination between candidates, new hires, employees, hiring managers, and HR leadership, delivering a high-touch, compliant, and equitable employee experience. The position balances transactional accuracy, candidate and employee experience, and process consistency, while contributing to continuous improvement across recruitment and HR operations.

Requirements

Strong attention to detail with high data accuracy
Excellent organizational and time-management skills
Customer-service mindset with ability to manage sensitive situations
Clear written and verbal communication
Ability to prioritize competing deadlines in a fast-paced environment
Sound judgment and commitment to confidentiality
Technical aptitude across HRIS, ATS, and productivity tools
Minimum 2 years of experience in Human Resources, Talent Acquisition, or recruiting coordination.

Nice To Haves

HR or recruiting-related certification (SHRM-CP, AIRS, LinkedIn Certified, etc.)
Experience with UKG/UltiPro or similar HRIS/ATS platforms.
Prior experience in healthcare, FQHC, and community health.

Responsibilities

Coordinate recruiting logistics across requisitions, including posting, interview scheduling, interview materials, and candidate communications.
Maintain requisition data accuracy in ATS/HRIS (e.g., job codes, FTE, cost centers, screening questions).
Participate in recruiting activities such as career fairs, community outreach, and sourcing initiatives.
Maintain new hire trackers and candidate pipelines to ensure visibility and timeliness.
Support limited full-cycle recruitment for entry-level or hard-to-fill roles, as assigned.
Manage pre-boarding activities from offer acceptance through start date, including: Background checks, Reference checks, I-9 coordination, OIG screening (as applicable), Immunization and lab tracking.
Coordinate with Credentialing, Benefits, and HR partners to ensure all hiring requirements are met prior to start.
Ensure offer letters and pre-employment documentation are completed, stored, and distributed appropriately.
Serve as a primary coordinator for New Hire Orientation logistics, including scheduling, materials, documentation, and HRIS onboarding workflows.
Deliver clear, welcoming communication to new hires to promote engagement and readiness.
Ensure onboarding data is entered accurately and timely into HRIS.
Act as a key point of contact for onboarding-related questions.
Respond to general HR inquiries with professionalism, confidentiality, and sound judgment.
Maintain employee data integrity in HRIS; process employee lifecycle changes (hires, transfers, terminations).
Administer HR processes such as: Employment verifications, Exit interviews, LMS assignments, Internal offer letters and personnel action forms.
Maintain employee files in compliance with federal, state, and organizational requirements.
Support employee programs (e.g., service anniversaries, loan repayment, shadowing requests).
Assist with HR reporting, audits, and recordkeeping.
Participate in HR team training to maintain knowledge of policies and employment compliance.
Contribute to continuous improvement efforts across recruitment and HR workflows.
Perform other duties and projects as assigned.