HR Systems Specialist

Savage•Midvale, UT

22h•Onsite

About The Position

The HR Systems Specialist supports operational excellence within Talent Acquisition by administering recruiting systems, improving workflows, maintaining compliance and data integrity, managing vendors and invoices, developing reports, and providing responsive support to recruiters, hiring managers, candidates, and cross-functional partners. The role is based in Midvale, Utah, and works Monday through Friday in-office. The Specialist administers and optimizes Dayforce applicant-tracking and onboarding systems, along with other recruiting technologies. The role maintains hiring workflows and compliance records, partners with HCM and IT on enhancements and integrations, manages Talent Acquisition vendors, and creates recruiting dashboards and reports. It also serves as a first point of contact for questions about Talent Acquisition systems, processes, records, and documentation. This is primarily a sedentary position in a climate-controlled office, with occasional movement between work areas and occasional lifting of office materials weighing up to 10 pounds. Occasional overnight travel of less than 10% is required. Additional work hours may be needed during implementations, audits, recruiting events, or critical issue resolution. During operational visits, personal protective equipment may be required and physical and environmental conditions may vary.

Requirements

Baccalaureate degree in Human Resources, Business Administration, Information Systems, or a related field and at least 4 years of relevant experience preferred, or an equivalent combination of education and experience.
Working knowledge of applicant-tracking systems, HR information systems, recruiting technology, and interconnected workflows.
Experience with Dayforce or a similar HCM system is required.
Ability to translate business requirements into effective system configurations, workflows, approvals, and user solutions.
Strong analytical skills, including experience interpreting recruiting data and creating accurate, practical reports, dashboards, and metrics.
High attention to detail and sound judgment when handling system data, confidential information, audit documentation, and employment-compliance records.
Experience coordinating with vendors and internal partners, reviewing invoices and service levels, and resolving technology or service issues.
Strong problem-solving and continuous-improvement skills, including identifying root causes and recommending practical processes, automation, and system enhancements.
Clear written and verbal communication skills, with the ability to explain technical or process information to varied audiences.
Strong customer service, organization, and project-coordination skills, including managing competing priorities and meeting deadlines with limited supervision.
Ability to create clear, user-friendly process documentation, job aids, communications, and FAQs for varied audiences.
Ability to travel overnight by airplane or car occasionally, less than 10%, to recruiting-related events, industry conferences, and operational locations.

Responsibilities

Administer, configure, and optimize applicant-tracking systems and the onboarding module in Dayforce.
Administer and optimize recruiting-related technology, including relocation, background, and advertising platforms.
Configure and maintain requisition, offer, onboarding, approval, and recruiting workflows.
Maintain system data integrity, documentation, user support, access, and compliance.
Partner with HCM and IT teams on system enhancements, integrations, testing, and issue resolution.
Manage Talent Acquisition vendors, monitor service levels, evaluate tools, and process invoices.
Maintain Forms I-9/E-Verify processes and other hiring-compliance records, and support audits, data privacy, and policy requirements.
Develop dashboards and reports covering time to fill, pipeline health, source effectiveness, system usage, and related recruiting measures.
Identify and implement workflow, automation, technology, and process improvements.
Serve as the first point of contact for questions regarding Talent Acquisition systems, processes, records, and documentation.
Coordinate project logistics, onboarding support, communication materials, process guides, FAQs, and cross-functional issue resolution.