HR Specialist

Aston Carter•Durham, NC

8d•$21 - $37•Remote

About The Position

The HR Specialist will focus on post-offer activities related to hiring and onboarding new employees, supporting a department of more than 300 staff members. This role manages specialized and complex human resources processes using SuccessFactors and other HR systems, ensuring accurate personnel and payroll data, proactive problem resolution, and clear communication across the department.

Requirements

At least 2 years of experience working within a human resources function.
Hands-on experience with SuccessFactors, including using the platform for hiring and onboarding processes.
Experience working with iForms and REDCap in an HR or data-tracking context.
Strong collaboration skills and the ability to work effectively with cross-functional teams and stakeholders.
Excellent communication skills, with the ability to explain HR policies, processes, and changes clearly to various audiences.
Strong organizational skills, with the ability to manage multiple tasks, track data, and report results to end users regularly.
Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, and Excel.
Ability to proactively identify, investigate, and resolve HR and payroll issues while maintaining compliance with policies and procedures.

Nice To Haves

A 4-year degree is preferred but not required.
Experience supporting a large department or organization with 300 or more employees.
Comfort working with HR data, reporting tools, and budget-related information.
Ability to work within an academic medical or healthcare environment is beneficial but not mandatory.
Interest in contributing to a mission-driven organization focused on advancing breakthrough treatments, clinical trials, and innovative approaches to patient care.
Motivation to work in a setting that combines cutting-edge research with a collaborative, impact-driven culture.

Responsibilities

Coordinate a wide range of specialized and complex human resources activities for a large department, with a strong emphasis on proactive problem resolution and effective departmental communication.
Manage post-offer hiring and onboarding processes for new employees, ensuring all steps are completed accurately within SuccessFactors.
Coordinate the maintenance, recording, preparation, and reporting of personnel information, including the entry of human resource and payroll data and the generation and distribution of related reports.
Review all departmental personnel forms for completeness, accuracy, timing, and alignment with budget and policy guidelines, including faculty appointments, and make recommendations and process forms as appropriate.
Identify and research unbudgeted or potentially inappropriate personnel actions or requests and provide recommendations to senior department leadership regarding resolution or disposition.
Maintain ongoing liaison with HR managers, departmental business managers, administrative staff, senior department leadership, human resources representatives, and other stakeholders to obtain and provide information.
Verify and support personnel and payroll actions to ensure compliance with established policies, procedures, and departmental management directives related to HR and payroll activities.
Anticipate and identify potential human resource and payroll issues to minimize financial and operational impact on the department.
Communicate and educate departmental personnel on HR policies and benefit changes, ensuring clear understanding and consistent application.
Investigate, document, and resolve unique payroll and human resource problems and issues in a timely and thorough manner.
Participate in the preparation of annual salary budgets for faculty, staff, house staff, and bi-weekly employees, providing accurate data and insights to support planning.