HR Specialist & Safety Officer

ARROW SEWER & DRAIN LLC•Bound Brook, NJ

8d•Hybrid

About The Position

We are seeking a detail-oriented and organized Payroll/HR Specialist to join our team at Arrow Sewer and Drain LLC, a leading plumbing and excavation service provider. In this role, you will manage all aspects of payroll processing, benefits administration, and human resources support for our employees. You will play a critical role in ensuring timely and accurate payroll processing, maintaining compliance with labor laws, and supporting employee-related inquiries and HR functions.

Requirements

High school diploma or equivalent; Associate’s or Bachelor’s degree in HR, Business Administration, or a related field preferred.
3+ years of safety experience in plumbing, construction, utilities, excavation, sewer, or related trades.
Working knowledge of OSHA standards.
5 years experience in payroll processing and HR functions, preferably in a construction or trades industry.
Strong knowledge of payroll software and Microsoft Office Suite.
Knowledge of labor laws, tax regulations, and benefits administration.
Excellent attention to detail, problem-solving, and organizational skills.
Ability to handle sensitive and confidential information with discretion.
Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

Nice To Haves

Experience with construction or trades-specific payroll software (e.g., QuickBooks, ADP Workforce Now, etc.).
Knowledge of certified payroll requirements.
Previous experience in a plumbing and excavation company or similar field.

Responsibilities

Process weekly payroll for all employees, ensuring accuracy and timeliness.
Produce Certified Payroll Reports in a timely manner and submit to the state.
Verify and maintain employee attendance, timesheets, and payroll data.
Ensure proper deductions for taxes, benefits, garnishments, and other withholdings are processed accurately.
Prepare and submit payroll reports, including tax filings, and year-end documents such as W-2s and 1099s.
Ensure compliance with federal, state, and local payroll regulations and labor laws.
Handle payroll discrepancies, resolve issues, and answer employee payroll-related questions.
Administer employee benefits programs (health insurance, retirement plans, etc.), including enrollment, changes, and terminations.
Lead disciplinary action and investigations.
Oversee performance reviews conducted by managers.
Assist with recruitment efforts, including job postings, interview scheduling, background checks and new employee onboarding.
Maintain employee records, ensuring they are accurate and up to date.
Support employee relations by addressing inquiries and concerns related to workplace policies, benefits, and other HR matters.
Assist in maintaining compliance with employment laws and regulations (OSHA, FMLA, etc.).
Coordinate safety training and certifications as required for specific positions within the plumbing and excavation industry.
Maintain HR files and records, ensuring confidentiality and compliance with legal requirements.
Prepare and process employee status changes, terminations, and other relevant HR documentation.
Collaborate with management to ensure that HR policies and procedures are communicated and followed.
Assist with performance reviews, disciplinary actions, and the development of improvement plans as needed.
Maintain OSHA-compliant written safety policies and procedures.
Ensure compliance with federal, state, and local safety regulations.
Track and report key safety metrics and trends.
Identify unsafe conditions and implement corrective actions.
Perform documented safety audits.
Verify proper use of Personal Protective Equipment (PPE).
Conduct new hire safety orientation.
Lead weekly toolbox talks.
Schedule and coordinate required certifications.
Maintain employee training records.
Investigate all accidents, injuries, vehicle incidents, near misses, and property damage.
Conduct root cause analyses.
Recommend corrective and preventative actions.
Complete OSHA recordkeeping requirements (300, 300A, 301 logs).
Coordinate workers' compensation documentation and return-to-work efforts.