HR Specialist, Payroll & Benefits

Zulu Alpha Kilo • Toronto, ON

2d • CA$75,000 - CA$90,000 • Hybrid

About The Position

We’re looking for a detail-oriented and collaborative Benefits & Payroll Specialist to join our growing Talent & Culture team. You’re someone who thrives in a fast-paced environment, enjoys working with data, brings strong organizational skills, and is passionate about creating an exceptional employee experience. With a strong understanding of payroll, benefits administration, and HR operations, you’ll play a key role in supporting employees throughout every stage of their journey while helping evolve and improve our processes as we continue to grow.

Requirements

• 4+ years of experience in payroll, benefits administration
• Strong understanding of payroll processes and benefits administration.
• Experience working with payroll and HRIS systems. Rise People would be a plus.
• Strong attention to detail with excellent organizational and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication skills and the ability to support employees with empathy and professionalism.
• Ability to handle confidential information with discretion.
• Experience working with Canadian payroll and benefits is required; US and global payroll experience is an asset.

Nice To Haves

• Rise People would be a plus.

Responsibilities

• Manage and coordinate end-to-end payroll processing using the organization's HRIS, ensuring accuracy, compliance, and timely payroll delivery.
• Review and validate payroll inputs, including employee changes, earnings, deductions, and taxable benefits.
• Process employee lifecycle updates including new hires, promotions, salary changes, leaves of absence, and terminations.
• Partner with internal stakeholders and external payroll providers to resolve payroll inquiries and discrepancies.
• Maintain accurate payroll records and support payroll audits and year-end activities.
• Stay informed on payroll legislation, tax requirements, and employment standards to ensure ongoing compliance.
• Manage the day-to-day administration of employee benefit programs, including enrollments, changes, terminations, and employee support.
• Serve as the primary point of contact for employee benefits questions and provide guidance on available programs.
• Coordinate with benefit providers and brokers to resolve issues and enhance the employee experience.
• Support annual benefits renewals, implementation, communications, and reporting.
• Monitor benefit eligibility and maintain accurate employee records.
• Own payroll, benefits, and HR reporting, including recurring and ad hoc reporting requests.
• Analyze payroll and benefits data to identify trends, discrepancies, risks, and opportunities for improvement.
• Support HR and Finance with monthly, quarterly, and year-end reporting requirements.
• Ensure data integrity across HRIS, payroll, and benefits systems through regular audits and reconciliations.
• Develop and maintain dashboards and reports to provide meaningful insights into workforce metrics and people-related costs.
• Create and maintain process documentation, guides, and employee resources related to payroll, benefits, and HR administration.
• Prepare employment agreements, offer letters, contract amendments, promotion letters, and freelancer agreements, ensuring accuracy and consistency.
• Maintain employee records and HRIS data integrity across all stages of the employee lifecycle.
• Assist with HR policy administration and ensure employment documentation aligns with company policies and legislative requirements.
• Support Talent & Culture initiatives and projects as required.
• Coordinate work permit and immigration processes for employees requiring sponsorship or work authorization.
• Partner with external immigration counsel and employees to prepare documentation and track application progress.
• Monitor work permit expiration dates and proactively coordinate renewals.
• Maintain accurate immigration records while ensuring compliance with applicable employment and immigration legislation.
• Identify opportunities to improve payroll, benefits, and HR operational processes through automation, standardization, and continuous improvement.
• Recommend and implement process enhancements that improve efficiency, compliance, and the employee experience.
• Support system implementations, upgrades, and testing related to HRIS, payroll, and benefits platforms.

Benefits

• equal opportunity employer
• prohibits discrimination based on age, colour, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws.
• committed to creating and maintaining an inclusive and accessible workplace.
• If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed