HR - Scheduler

SpectraCare•Dothan, AL

36d•Onsite

About The Position

This position will be based out of our Crisis Services location in Dothan, Al Monday-Friday 8a-5p with on call after hours, including evenings, holidays, and weekends May require some travel within the catchment area. POSITION SUMMARY/FUNCTION This position is responsible for employee scheduling in the Day Treatment and Residential Services Program of SpectraCare and/or its subsidiaries. Position will ensure staffing requirements for each work shift are met to comply with internal and external policies to include but not limited to Alabama Department of Mental Health Standards and/or SpectraCare Policies and Procedures. The HR – Scheduler will conduct follow-up with program managers, and effectively communicate with levels of management to ensure program needs are being met through staffing. Will maintain working schedules through the OnShift Scheduling Program. Must exercise independent judgement in some decisions made. Some travel may be required.

Requirements

HS Diploma or GED required
Excellent communication, organization, and computer skills to include but not limited to HRIS systems, Microsoft Office, or other similar programs

Nice To Haves

One (1) to two (2) years’ experience preferred in scheduling
Knowledge of HR Federal and State Laws

Responsibilities

Efficiently and effectively fill open positions with PRN, Floaters and at times regular staff to meet the demands of SpectraCare programs.
Responsible for and establish work schedules of relief and/or float staff as needed to work for all programs.
Maintain an updated listing of all PRN staff across programs to include but not limited to facilities and hours available to work.
Will be responsible for maintaining work schedules via the OnShift Scheduling Program
Will work with Program Directors and/or other management to ensure vacant positions and/or open shifts due to annual leave, illness, etc. are filled with PRN staff, floaters, and/or regular staff (while minimizing overtime) to meet staffing requirements, in accordance with internal and external policies to include but not limited to SpectraCare Policy and Procedures, Alabama Department of Mental Health, etc.
Manages the OnShift application to roll out staff alerts for open shifts, vacant shifts, creation of schedules, etc.
Monitors the overtime of employees when scheduling to not exceed parameters set .
Schedule PRN staff while maintaining threshold parameters for working hours in accordance with the Affordable Care Act.
Communicate with Directors regarding day-to-day schedule changes and /or concerns. Will report to Scheduling Coordinator any scheduling concerns, HR/Payroll concerns for payroll adjustments, etc. that may need to be made.
Will communicate all staffing callouts and/or scheduling through the use of Microsoft Teams.