HR Recruitment and Outreach Assistant

Ventura County•Ventura, CA

3d•Onsite

About The Position

Under general supervision, the CEO HR Recruitment and Outreach Assistant will perform a wide range of Human Resources administrative and operational support functions for agencies and departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and in a timely manner. Critical duties will include posting recruitment advertisements on social media and in various advertising outlets; coordinating the countywide internship program and job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities. The Personnel Assistant is covered by the Management Resolution and is not eligible for overtime compensation.

Requirements

Possession of a bachelor’s degree in human resources, public administration, business administration, industrial/organizational psychology, or a related field AND Six months of experience providing administrative support in human resources.
Intermediate level of proficiency with MS Outlook, Word, Excel, and Teams.
Experience assisting with recruitments
Skilled at: Providing excellent customer service to a diverse group of stakeholders (the public, applicants, external contacts, management, subject matter experts), demonstrating tact, diplomacy, and cultural sensitivity
Using an applicant tracking system such as NEOGOV or similar
Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

Nice To Haves

Merit-based public sector experience
Human Resources Certificate from an accredited university or Certification from SHRM, PSHRA (IPMA), HRCI
Internship coordination or similar work
Using Canva, Adobe Pro, Photoshop and/or Publisher
Creating flyers, brochures and social media posts

Responsibilities

Provides administrative and operational support to agencies/departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and timely.
Assists with recruitment advertising, creating flyers and brochures, as requested; posts advertisements on social media and in various advertising sources.
Coordinates the countywide intern program, which is conducted on a regular schedule annually; serves as the primary contact for apprenticeships, fellowships, and student employment opportunities for County departments and agencies.
Coordinates and participates in job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities.
Provides administrative support to the CEO-HR Recruitment Team.
Enters, reviews, edits, and validates online examinations within testing platforms such as Test Genius and other applicant testing systems.
Processes transfer requests, reinstatement lists, re-employment lists, and other recruitment transactions within NEOGOV.
Assists in certifying employment eligibility lists and reviewing certification processes throughout the County for accuracy as well as identifying areas which could benefit from recommendations.
Conducts research, gathers recruitment data, prepares reports, and assists with analyzing recruitment metrics and trends.
Prepares correspondence, reports, presentations, and other documents related to recruitment, staffing, and candidate/employee outreach activities.
Participates and assists in developing initiatives that support recruitment and engagement efforts.
Provides support in responding to applicant inquiries regarding recruitment processes, examination procedures, and application status.
Performs other related duties as assigned.

Benefits

General Salary Increase - 3.5% effective December 20, 2026, and 3.5% effective December 19, 2027.
Market-Based Adjustment - 2% effective January 3, 2027.
Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree not required for the position.
Bilingual Incentive - Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
Annual Leave Accrual/Redemption - Accrual rate of 208 hours per year, increasing to 288 hours after 5 years of service. The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours in the preceding twelve months.
Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
Health Plans – Full-time employees are afforded a flexible credit allowance of up to $26,626 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts, which increases spending power through reimbursement of pre-tax dollars for health care expenses.
Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
Holidays - 13 paid days per year which includes a scheduled floating holiday.
Work Schedule - This team operates on a regular in-office schedule: Monday through Friday. It provides support for all County agencies, promotes seamless collaboration, and allows for personal planning. This position is eligible for a 9/80 work schedule after the completion of an initial probationary period.