HR Records Specialist

Howard University Hospital•Washington, DC

19h•Onsite

About The Position

As the HR Records Specialist at Howard University Hospital, you will safeguard the accuracy, integrity, and confidentiality of employee personnel records. You will keep our records compliant with organizational policies, regulatory requirements, and healthcare standards while supporting HR operations through timely processing, filing, scanning, auditing, and management of employee data and documentation.

Requirements

Associate's degree in Human Resources, Business Administration, Healthcare Administration, or a related field.
Minimum 2–4 years of experience in HR operations, records management, HRIS support, or related work.
Knowledge of HR records management, HRIS systems, and personnel file compliance requirements.
Strong understanding of HIPAA, employment laws, and document retention regulations.
High attention to detail and accuracy in data entry and file management.
Ability to maintain strict confidentiality and handle sensitive information.
Strong organizational and time management skills.
Proficiency in Microsoft Office products, especially Excel, Word, and Outlook.
Analytical skills to audit and validate employee data.
Customer service orientation with the ability to respond to internal stakeholders.
Ability to manage multiple priorities in a fast-paced healthcare environment.
Strong written and verbal communication skills.

Nice To Haves

Bachelor's degree.
Healthcare HR experience.
PHR, SHRM-CP, or equivalent certification.
Experience with HRIS systems and familiarity with regulatory audits (e.g., The Joint Commission).

Responsibilities

Maintain and update employee records (electronic and paper), ensuring accuracy, completeness, and compliance with federal, state, and organizational requirements (e.g., I-9, licensure, certifications, job applications, performance evaluations, competencies).
Conduct regular audits of employee records and documentation to ensure compliance with HIPAA, The Joint Commission, regulatory bodies, and internal standards; support documentation readiness for internal and external audits.
Manage document retention and records management processes in accordance with regulatory guidelines and organizational policies.
Maintain up-to-date knowledge of personnel record requirements, regulatory standards, and healthcare compliance expectations, applying changes to records processes and practices as needed.
Respond to internal and external requests for employment verification, audits, and record requests in a timely and compliant manner, per hospital policy and procedures.
Ensure proper onboarding documentation is completed and appropriately filed, including background checks, credentials, and required employment forms.
Support HR data integrity efforts by identifying discrepancies in employee records and partnering with HR Operations for resolution.