Records Specialist

Town of Monument•Woodmoor, CO

2d•$54,739 - $68,424•Onsite

About The Position

The Police Records Specialist provides oversight and is responsible for processing, maintaining, and distributing law enforcement records in compliance with local, state, and federal regulations. This position ensures the accuracy and security of police reports, citations, warrants, and other official documents. Duties include data entry, redaction, and release of records in accordance with the Colorado Criminal Justice Records Act (CCJRA), the Colorado Open Records Act (CORA), and other applicable laws. The specialist responds to records requests from the public, attorneys, and law enforcement agencies while ensuring the confidentiality of sensitive information. Additional responsibilities include reviewing reports for completeness, processing subpoenas, and assisting with records-related tasks required for legal proceedings. Strong attention to detail, discretion, and the ability to handle sensitive information with professionalism are essential for this role.

Requirements

High school diploma or equivalent required
Proficient knowledge of Uniform Crime Reporting (UCR) and National Incident-Based Reporting System (NIBRS).
Familiarity with the Colorado Open Records Act (CORA) and Colorado Criminal Justice Records Act (CCJRA).
Must possess and maintain a valid driver’s license.
Must obtain and maintain Criminal Justice Information System (CJIS) compliance within six months of employment.
Must pass a conditional post-offer background investigation, motor vehicle record check, and drug screen.
In-depth knowledge of CORA, CCJRA laws, and police records management.
Expertise in NIBRS reporting and timely submissions to the Colorado Bureau of Investigation (CBI).
Familiar with traffic accident reporting systems.
Strong administrative skills, including handling and processing records accurately.
Excellent interpersonal and communication skills, with the ability to work effectively with a variety of stakeholders.
Skilled in managing registered sex offender compliance.
Strong organizational and analytical skills to streamline workflows and meet deadlines.
Ability to prepare and submit departmental reports efficiently.
Financially accountable, with experience preparing weekly deposits and maintaining accurate financial records.
Occasional exertion of up to 15 pounds.
Regular sitting, frequent standing, speaking, and repetitive motions.
Occasional walking, stooping, kneeling, crouching, crawling, and reaching.
Vision requirements include close, distance, peripheral vision, depth perception.
Vocal communication and normal hearing.
Mental capacity to make sound decisions and follow directions.

Nice To Haves

a degree in a related field is preferred

Responsibilities

Ensure compliance with federal laws, including CCJRA and CORA.
Respond to public records requests, subpoenas, and discovery requests, ensuring proper redaction of confidential or sensitive information.
Oversee the registration, monitoring, and record-keeping of sex offenders in compliance with state laws and department procedures, including CCIC entries, fingerprinting, and maintaining the Sex Offender Registry database.
Perform data entry and utilize records management systems (RMS) to ensure the accuracy, completeness, and security of police reports and records.
Assist law enforcement personnel, government agencies, attorneys, and the public with record-related inquiries in a courteous and professional manner.
Process background checks, criminal history inquiries, and fingerprint records as authorized by law.
Ensure proper dissemination of sex offender registration information to the public and other authorized entities as required by law.
Assist with audits of records for accuracy and compliance with state and federal regulations.
Redact body-worn camera footage and other digital evidence as required.
Maintain confidentiality and security of law enforcement records, protecting sensitive information in accordance with legal and departmental guidelines.
Submit crime statistics to local media and track court dispositions and payments accurately.